2012 October 16

MINUTES OF THE PLANNING SUB COMMMITTEE MEETING HELD ON TUESDAY 16 OCTOBER 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

 PRESENT: Cllrs. R. Barrett (Chairman), S. Harris, G. Paterson, S. Henderson.

 APOLOGIES and NON ATTENDANCE: None

 ALSO PRESENT:                                                        Clerk: Mrs. J. Gardner

TO CONSIDER AND RESOLVE RECOMMENDATIONS TO PRESENT TO THE COUNCIL FOR THE FOLLOWING PLANNING APPLICATIONS:Ref. PF/12/1032: Conversion of outbuildings to one unit of holiday accommodation and micro brewery with ancillary retail and Ref. LA/12/1033: Alterations to outbuilding to facilitate conversion to holiday accommodation and micro brewery both at The White Lady, Front Street.

It was agreed that the relocation of the micro brewery to the back of the pub was a good solution for Church Cottage, but there are still concerns about parking and signage to this car park.

Resolution for recommendation: to have no objection or comments to relocation of the micro brewery and change the use of the outbuilding to holiday accommodation, but adequate parking for all establishments as well as proper signage to the car parking should be made a condition of planning permission /consent.

Ref. PF/12/1049: Erection of replacement garage with games room in roof space and conversion of card shed to one unit of holiday accommodation. and Ref. LA/12/1048: Alterations to cart shed to provide holiday accommodation, both at Bengate Barn, Yarmouth Road.

Resolution for recommendation: to have no objection or comment to this application.

For decisions of the Council: see item 12.051 A”

Meeting closed at 19.20

MINUTES OF THE MEETING HELD ON TUESDAY 16 OCTOBER 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chairman), C. Rance, S. Harris, G. Paterson, R. Barrett and S. Henderson

APOLOGIES / NON ATTENDANCE: Cllr. J. Bacon (ill) and K. O’Hara (by phone other commitment).

 ALSO PRESENT: 2 Members of the Public.                Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIESResolution: The given apologies were accepted.TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY  MEETING ON 12 SEPTEMBER 2012: Cllr. Harris informed all present she was omitted from the list of Cllrs. present in the minutes. This was amended and initialled by Chairman Cole. After this amendment the proposer to accept the minutes as a true record was: Cllr. Harris. Seconder: Cllr. Paterson, all present agreed. Resolution: The minutes were duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

MATTERS ARISINGfrom the minutes of 12 SEPTEMBER 2012 (for information only):Casual Vacancy: Nobody has come forward to join the Parish Council. All to ask possible candidates.
FINANCES:TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNTS: Overspent is due to repairs to the Village Sign and expenditure for the Queen s Jubilee. The Statement of Account was accepted as a true record, proposed by Cllr. Barrett, seconded by Cllr. Harris.

 TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: Mazars: Audit Fees:  £ 285.00 + VAT £ 57.00 = £ 342.00

2: Hansells: Land Registry Fees for Ruin Road:  £ 100.00 Resolution: both invoices were accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £ 4,000.00 FROM COMMUNITY ACCOUNT TO BUSINESS RATE TRACKER: Resolution: the transfer was agreed to and letter for transfer signed.

 FINANCIAL CORRESPONDENCE RECEIVED: – NNDC: Remittance advice 2nd Instalment Precept £ 4,500.00; – Mazars: End of Year Accounts: (see copy).

SUBCOMMITTEESPlanning: (Cllrs. Harris, Barrett, Paterson and Henderson):

PLANNING APPLICATIONS RECEIVED IN BETWEEN MEETINGS: (seen by Cllrs Cole, Harris and Bacon.

Ref.: PF/12/0804: Grange Farm House, Yarmouth Road: Conversion of existing garage and erection of extension to provide ancillary annex accommodation and retention of shed / workshop. Resolution: no objections or comments. 

TO CONSIDER AND RESPOND WHETHER TO ACCEPT RECOMMENDATION OF PLANNING SUBCOMMITTEE FOR THE FOLLOWING APPLICATIONS:

Ref. PF/12/1032: Conversion of outbuildings to one unit of holiday accommodation and micro-brewery with ancillary retail and Ref. LA/12/1033: Alterations to outbuilding to facilitate conversion to holiday accommodation and micro brewery both at The White Lady, Front Street.

Ref. PF/12/1049: Erection of replacement garage with games room in roof space and conversion of card shed to one unit of holiday accommodation and Ref. LA/12/1048: Alterations to cart shed to provide holiday accommodation, both at Bengate Barn, Yarmouth Road.

Resolution: the recommendations of the Subcommittee for The White Lady: to have no objection or comments to relocation of the micro brewery and change the use of the outbuilding to holiday accommodation, but adequate parking for all establishments as well as proper signage to the car parking should be made a condition of planning permission/consent and Bengate Barn: to have no objection or comment to this application. were accepted.

TO CONSIDER RESPONSE TO IMPROVEMENT TO DRAINAGE SYSTEM AT HWRC, YARMOUTH ROAD: Resolution: to have no objection.

DECISION NOTICES FROM NNDC: PERMISSION:

PF/12/0356: Solar Farm, Heath Road: Variation of cond. 2 of Planning Permission ref.11/0418 to permit retention of re-sited buildings, CCTV cameras and fencing.

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS: The first paid for tour takes place on Saturday 20.10.2012 with the Medieval Society.

Cllr. Barrett reported that a Photographic Living History meeting will take place at the end of October.

Highways: None.

Queen Elizabeth Hall: (Cllr. Harris): Cllr. Harris informed all present that no meeting had taken place.

Chairman Cole has been given 2 further contacts to see whether they are interested in installing a notice board on the Hall.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:GRAVEYARD EXTENSION: The Glebe Commission has suggested using part of the already agreed extension as a car park/turning area and only creating a drive way up to the area. This would be free of rent, but the Parish Council would still bear the cost for the Planning Application (re-imbursed by PCC?), ongoing development cost and maintenance.

Cllr. Henderson suggested asking the Glebe Commission to pay for the Planning Application and legal cost. This was agreed to. Cllr. Henderson to contact Glebe.

TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD AND SURROUNDING AREA: Resolution: The road will be registered from the church steps towards the gate at the Hall. Cllr. Barrett will get an enlarged copy and highlight the area. Clerk to take to Hansells.

CHRISTMAS MARKET: Resolution: It is too late to organise this, Clerk to inform the organiser of the Hall Christmas Fare.

MATTERS FOR DISCUSSION: (for information only)Cllr. Paterson said he was pleased with the clearance of the drains, but the speed limit sign in Lyngate is still in the ditch. Clerk to contact Highways about this.

ITEMS FOR NEXT AGENDA: (TUESDAY 27 NOVEMBER):

Progress reports, if any: – Precept: Please inform Clerk if you have any ideas for expenditure by 15 Nov.; – Extension graveyard; – Ruin Road and surrounding area; – History Walks; – Handyman and Community Payback; – Manor Farm Barns; – Notice board at Queen Elizabeth Hall; – Photographic production of our History

Meeting finished at 21.20

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 16 OCTOBER 2012 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. S. Cole (Chairman), C. Rance, S. Harris, G. Paterson, R. Barrett and S. Henderson

APOLOGIES / NON ATTENDANCE: Cllr. J. Bacon (ill) and K. O’Hara (by phone other commitment).

ALSO PRESENT: 2 Members of the Public.           Clerk: Mrs. J. Gardner

PCSO COLLYER: PCSO Collyer was not sent the agenda for this meeting, but emailed her report from 12.09 / 16.10.2012 after the meeting:CRIMES REPORTED:- 1 – assault – actual bodily harm

CALLS MADE TO POLICE:- 5: Grade D only: includes suspicious circumstances / road related

Current SNT Priorities: 1: Vehicle ASB on Midland Road: There are reports of vehicle ASB noise and littering in and around Midland Road. 2: ASB Millfield Primary: ASB within Millfield Primary School grounds.  Youths have been getting into the grounds of the school and evidence has been found to show that they are congregating around the jungle gym on the field. 3: ASB Saddlers Way: ASB around Saddlers Wood.  Report of ASB and possible small fires within the woods area

HANDYMAN AND COMMUNITY PAYBACK: Mr. Chapman told all present that the footpath has been completed with 80 tonnes of material from Carl Bird, seven days of help from the Community Payback teams, a wacker plate from M. Williams and barriers borrowed from Highways. Mr. Chapman personally has sent a letter to the Probation Service to thank them, as well as thanking Carl Bird and Matthew Williams.Cllr. Henderson suggested that the Council bear the cost of a roller to even the path. He will set up a letter of thanks for Carl Bird, Matthew Williams and the Probation Service. The Clerk will get a quote from Matthew Williams and email to Cllrs.

Mr. Chapman was thanked for his continued presence and support during this project.

MEMBER OF THE PUBLIC: The member of the Public who bought the Anglian Water site at Woodview asked how the Council would feel about 4 or 5 dwellings with car parking on the ½ acre (approx.). It will be in keeping with the village, the site will be screened. He was informed there is no development boundary anymore.A Highways Consultancy had carried out a traffic survey for the resident; a copy was left with Chairman Cole. Suggestions for street lighting, pavements and/or pedestrians signs in that area were made.  It was suggested to the resident to bring some scaled drawings to next month’s meeting.
MOLE HILLS: Cllr. Barrett had been approached by a member of Worstead Wolves Football Club and asked whether they could remove the mole hills on the playing field.It was agreed that the Football Club will be asked what they intend to use, it being a public field.
DISTRICT /COUNTY COUNCILLOR:Both Councillors did not attend the meeting, because they were not sent an agenda. They were invited to submit a report after the meeting, no information has been received.
CORRRESPONDENCE:North Norfolk District Council: Consultation on new Allocation Scheme; PolicE and Crime Commissioners Election 15.11.2012 notices (in notice boards); – Normal Lamb: letter about East of England Ambulance Services (attached); – Griffon Area Partnership: Invitation to AGM and Board Meeting: if you would like to attend contact david@goslingnw.fsnet.co.uk for date and location.

WORSTEAD CHARITIES: – Statement of Balances.

Public Participation finished at 19.50 with 1 Member of the public leaving

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