2012 January 26

MINUTES OF THE MEETING HELD ON THURSDAY 26 JANUARY 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chairman), G. Paterson, S. Harris, R. Barrett, S. Henderson, D. Howes, C. Rance

APOLOGIES: Cllr. O; Hara (ill), PCSO Collyer.

ALSO PRESENT: 3 Members of the Public (2 left after the Public Participation)

CLERK: Mrs. J. Gardner.

12.001 ACCEPTANCE OF THE APOLOGIES:  Cllr. O’Hara’s apology was accepted.

TO CONSIDER APPROVAL OF THE MINUTES OF THE MEETINGs HELD ON 22 AND 29 NOVEMBER 2011: 22.11.11: Proposal to accept the minutes as a true record by Cllr. Barrett, seconded by Cllr. Rance. All agreed. 29.11.11: Cllr Harris proposed to accept the minutes as true record, seconded by Cllr. Howes. All agreed.

Resolution: Minutes were accepted as a true record, duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

TO CONSIDER AND RESOLVE TO CO-OPT NEW MEMBER ON PARISH COUNCIL:

Resolution: Mr. J. Bacon was welcomed as the new Councillor; he signed the Declaration of Office, with further paperwork to be completed over the next few days.

12.002 MATTERS ARISING from the minutes 22 November 2011(for information only):The salt bin in Max Carter Close has not been moved yet, to be done very soon.
12.003 FINANCES:

TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNT: Cllr. Henderson proposed to accept the Statement of Account as a true record, seconded by Cllr. Rance, all agreed.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: North Norfolk District Council: Election Costs: £ 102.81

2: The Garden Guardian: Maintenance Playing Field, Village Green (as per quote): £ 1,270.00 + VAT £ 254.00 = £ 1,524.00

3: SR Print & Design: December newsletter: £ 119.00

4: The White Lady: Senior Citizens Christmas lunches £ 300.00+VAT £ 60.00 = £ 360.00

5: Beauchamp Partnership: Domain name and web hosting: £ 40.00 + VAT £ 8.00 = £ 48.00

6: J. Gardner: Salary Oct/ Dec £ 682.38 + M. Virden £ 65.40 = £ 747.78

Resolution: A: invoices were accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO PURCHASE UP TO 20 HOMEWATCH SIGNS AT £20.00 EACH: After a brief discussion Cllr. Barrett proposed to purchase 20 signs, seconded by Cllr. Harris. PCSO Collyer will be asked about who will distribute and install them.

Resolution: 20 Home Watch signs will be purchased.

TO CONSIDER AND RESOLVER WHETHER TO TRANSFER £3,,500.00 FROM BUSINESS RATE TRACKER:

Resolution: The transfer, to avoid overdraft charges, will be made.

FINANCIAL CORRESPONDENCE:

– Thank you: Royal British Legion (£50.00), Citizens Advice N Norfolk (£150.00).- Letter Nat West: Maximise Interest on your Business Deposits

12.004 SUBCOMMITTEES: 

 Planning: (Cllrs. Harris, Howes, Barrett, Henderson):

TO CONSIDER PLANNING APPLICATIONS, RECEIVED IN BETWEEN MEETINGS: (seen by 3 Cllrs):          

Ref.: PF/11/1352: Sunny corner, Meeting Hill: Erection of side conservatory (change of materials): Resolution: no objection or comment.

TO CONSIDER PLANNING APPLICATIONS, RECEIVED BEFORE THE MEETING:           

PF/11/1278: The White Lady, Front Street: Erection of single-storey extension to provide toilets and dining area and conversion of outbuilding of three units of holiday accommodation and micro-brewery

See Public Participation. Concerns from neighbours regarding the changes have been taken into account by the applicant. Cllr. Henderson proposed to support the application.

Resolution: This application will be supported.

DECISION NNDC: PERMISSION:

Ref.: LA/11/1194: The Manor House, Church Plain: Internal alterations kitchen/dining room.

Ref.: LA/11/1351: Bengate House, Yarmouth Road, Bengate: Installation solar panels.

Ref.: PF/11/1165: Rongene, Station Road: Erection of single-storey side and rear extensions, increasing height of roof with dormer windows to provide 1st floor habitable accommodation and erection of front porch.

Leisure and Recreation: (Cllrs. Rance, Lowe and Barrett). 

TO CONSIDER AND RESOLVE ANY ISSUES RE. SIGNAGE FOR PLAYGROUND AND FITNESS EQUIPMENT: Signage will be designed and installed as a visible demarcation by Chairman Cole and Cllr. Barrett. The little slide will also be installed at that time.

TO CONSIDER AND RESOLVE ISSUES RE. BLUE PLAQUES AND HISTORY WALK: The costs for the blue plaques are agreeable (£150.00 each). The Festival will be approached for a grant, once the grant application is in place. The History walk will be a drawing rather than a computer print out.

Highways:

Incorrect signage at the railway bridge and damaged sign on School Road have been reported to Highways.

Queen Elizabeth Hall: (Cllr. Harris):

Cllr. Harris informed all present that the bankbalance is still fairly healthy. There are some maintenance problems: guttering and changing rooms doors

Quotes are still pending for the lowering of the ceiling.

The issue of stalls during the Festival has not been resolved yet, but the Management Committee would like the Festival to run the Hall. An email has been sent by the Festival to the Chairman touching on some of these issues.

12.005 PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING: 

 QUALITY COUNCIL /(1)PARISH PLAN, (2)WEBSITE, (3)NEWSLETTER:1: Parish Plan: Nobody has come forward yet, will be in the newsletter and on the web. 2: Website: Nearing its completion.      3: Newsletter: Next issue will be end of February.

SALT DUMP:  NPS sent an email informing Worstead Parish Council that a Deed of Variation may be needed to allow for storage of mobile units. Children Service will carry the costs.

VILLAGE SIGN: Maintenance needs to be carried out fairly soon. It was suggested to approach The Landlord of The White Lady for a contribution.

CHURCH WALL: The Clerk had sent an email to Mr. M. Green at NNDC requesting progress report. No information has been received yet. Clerk will send a reminder.

WEAVERS MUSEUM: Unfortunately, Brian Morgan died at the beginning of January; his funeral will be on Thursday 2 February at 11.00 at St. Faiths. Cllr. Henderson will attend.

It is thought that the Guild will regroup after that date.

The Guild is planning a Village Map with a textile trail, it was agreed that this map and the History Walk could be unified.

TRANSPORT BITTERN LINE: It is still not clear who had requested this item to be discussed.

QUEENS JUBILEE: Little information was available, the “Committee” is awaiting an answer on their grant application to the Festival, and the Hall is booked for that day.

Cllr. Paterson informed the Council he would like to plant scrubs in the borders at the Laurels Development, which should bloom around the time of the Jubilee. The Council is happy for him to do so.

REQUEST TO COMPLETE QUESTIONNIARE FROM VICTORY HOUSING TRUST: Cllr. Rance completed the questionnaire about changes to the Tenants Policy.

12.006 MATTERS FOR DISCUSSION: (for information only)Cricket Club:Worstead Cricket club has joined forces with Ashmanhaugh and Norwich Wanderers. They will try and sell the lawnmower and return the money.Cllr. Paterson thought it may be better to keep the mower for a future team.

Fireworks and Christmas Market: Cllr. Henderson asked the Council’s opinion whether these two events should be re-instated. The response was positive.

Christmas tree: Disappointment was voiced about the lack of a Christmas tree in front of the Church. For September/October’s agenda.

Briggate: Cllr. Howes asked for the Council’s support to ask NNDC to keep Briggate Mill as a landmark (some residents worked there) and not demolish it completed but to a safe level. The Council  is happy to support

ITEMS FOR NEXT AGENDA: (28 FEBRUARY 2012): – Blue plaques and History. – Progress Salt Dump. – Play Ground signage. – Handyman and Community Payback.- Quality Council to incl. Parish Plan. – Village Sign Westwick Road. – Christmas market and Fireworks.- Ruin Road.

Meeting finished at 21.10

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON 26 JANUARY 2012 IN THE QUEEN ELIZABETH HALL 

12.01 PCSO COLLYER: Due to illness in the family PCSO Collyer was unable to attend, she reported the following crimes between 22.11.11 and 26.01.12: 2 crimes reported: criminal damage to a vehicle and breach of sex offender order.10 Calls were made to the PoliceGrade A:   3 incl. wildlife, animals, collapse, injury/ concern for safetyGrade B:   3 ASB and criminal damageGrade C:   1 suspicious circumstancesGrade D:   3 admin / RTC damage only.

She had been informed that the Office may be available to her for Street surgeries. The Council agreed that she would be able to use the Office for that purpose.

If the Festival Committee is in agreement, Norman Lamb MP will also be offered the facility.

12.02 HANDYMAN AND COMMUNITY PAYBACK: Mr. Chapman informed all present that he carried out the usual jobs. Community Payback has cleared the Graveyard on two occasions, with Carl Bird providing the skips, yet again.Visitors to the Graveyard found it very presentable.A thank you card / email will go to Carl Bird and Community Payback.Mr. chapman was thanked for his continuous support and help.
12.03 HOMEWATCH: A resident from Meeting Hill, a Home Watch Coordinator, asked for the Council’s financial support to purchase “Home Watch” signs. Because of the lay out of the hamlet about 10 are needed.See item 12.003C in the minutes for a decision.
12.04 PLANNING: One resident informed the Council he was satisfied with the improved plans for The White Lady. Looking les bulk, a good scheme for the kitchen further away from the listed wall, which will supported with buttresses, using old Norfolk bricks.At 20.10 Standing Orders were suspended until 20.24 to allow for the applicant to comment on the plans:He informed the Council that the width and height if the conservatory has been reduced and the kitchen relocated. The front will be landscaped with parking only for Church Cottage and Jean’s Cottage. Signs will indicate the parking area, using Ruin Road (an unadopted road, further investigation about this is required, increased used will mean increased wear and tear).Holiday accommodation: a few amendments have been made to the plans as well.For the decision see item 12.004A2 in the minutes.
12.05 DISTRICT /COUNTY COUNCILLOR:

Both Cllrs. were sent the agenda. No reports were received.

12.06 CORRESPONDENCE:– Norfolk County Council: Gritting Routes leaflet; Posters for Courses for people with learning difficulties (in notice boards). North Norfolk District Council: Members’ year Book 2011/12; Programme meetings 2012 /2013. – Norman Lamb, MP: Christmas card. – Norfolk Association of Local Councils: Norfolk Link Extra; Recipe for leftover dinners; Card easy to use website about planning: www. planninhelp.org.uk. – Norfolk Rural Community Council: Thinking Wisp: a fast, constant and secure broadband connection;  Signpost newsletter; – FLP: East Anglia’s No.1 Playground Manufacturer. – Local Council Review. – Norfolk Police Authority: Invite Open Meeting to discuss budget 2012 /2013: 19.01.2012 7.00pm (sent by email). – CPRE, NALC: “Planning Explained” and “ How to shape where you live: a guide to Neighbourhood Planning: download in pdf from www.planninghelp.org.uk. – Clerks & Councils Direct. – Glasdon.

 Public Participation finished at. 19.40 with 2 Members of the Public leaving.

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