2015 May 26

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 26 MAY 2015 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. Cole (Chair), S. Harris, K. O’Hara, A. Bond, R. Barrett and S. Henderson

APOLOGIES: M Smith, PCSO Reynolds.

ALSO PRESENT: 1 Members of the Public, District Cllr.Williams.

Clerk: Mrs. J. Gardner / Mrs. S. Martin

PCSO REYNOLDS:

PCSO Reynolds was unable to attend the meeting, but had sent the crime report for 1 crime committed since 16 April: 1 assult occasioning actual bodly harm.

Street Surgery will be held on Friday 5th June 2015 at 18.00.

MEMBER OF THE PUBLIC:

Mr. Chapman reported that he had a meeting with Highways regarding the Old Yarmouth Road, and at present the pipe drains are clear.

There is no further update on the QE Hall car park at present.

Mr Chapman also reported that there is a screw missing on the zip wire, which he will replace if necessary, and check the equipment for Health and Safety.

Mr Chapman thanked Jo for her services and support.

He was thanked by all present for all the work he carries out and confirmed that he is happy to continue as Handyman.

COUNTY / DISTRICT COUNCILLOR:

District Cllr. Williams:

Solar Farm: Reported that with regard to the proposed Solar Farm, the problems which have occurred with the existing farm, mainly to do with fencing and posts, rather than the panels themselves, shouldn’t be an issue this time around.

Planning: Work has now commenced on the chimney, so enforcement action is unlikely to be required, but a time limit for completion of the works is likely to be set – probably 28 days from the 25th May, but yet to be confirmed.

COUNTY CLLR. TIMEWELL: did not attend the meeting.

CORRESPONDENCE:

–       Clerks & Councils Direct.

Public Participation finished at 19.15

PLEASE FIND BELOW TWO SETS OF MINUTES OF THE MEETINGS HELD ON 26 MAY 2015. THESE MINUTES ARE DRAFT MINUTES AND MAY BE AMENDED DURING THE NEXT MEETING.

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL OF WORSTEAD PARISH HELD ON 26 MAY 2015 IN THE QUEEN ELIZABETH HALL

ELECTION OF CHAIRMAN:

Chairman Cole stood down as Chairman, handing over to Vice Chairman Barrett.

Chairman Barrett thanked Cllr Cole for another year’s good work and proposed he continue as Chairman. This was seconded by S Harris, and agreed by all present. Cllr. Cole thanked them all and accepted the position.

Resolution: Cllr. S. Cole was elected as Chairman and signed the Declaration of Acceptance of Office of Chairman.

ELECTION OF VICE CHAIRMAN:

Chairman Cole proposed that Cllr. Barrett would be re-elected as Vice-Chairman, and thanked him for standing in in the absence of the Chair. This was seconded by A Bond and agreed to be all present. Cllr. Barrett accepted the position.

Resolution: Cllr. Barrett was elected as Vice Chairman.

CO-OPTING OF NEW COUNCILLORS:

There are currently 2 vacancies on the Parish Council as G Paterson and J Bacon stood down. There were 2 applicants: Andy Miller and Polly McGill. Andy Miller has lived in the village for 1 year and Polly McGill for the past 13 years. Proposal to co-opt the 2 new Councillors.

Resolution: all agreed, new Councillors Co-opted, and welcomed on board.

ELECTION OF SUBCOMMITTEES:

Resolution:

PLANNING: Cllrs. Harris, Barrett, Henderson and Miller.

LEISURE & RECREATION: Cllrs. Bond, Cole and Barrett.

HIGHWAYS: Cllrs. Bond and O’Hara.

QUEEN ELIZABETH HALL Representative: Cllrs. Harris and Smith.

WORSTEAD C.O.E. SCHOOL Representative:

This meeting finished at 19.35

MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON TUESDAY 26 MAY 2015 AT THE QUEEN ELIZABETH HALL WORSTEAD.

TO CONSIDER ACCEPTANCE OF THE APOLOGIES:

Both apologies for absence were accepted by the Councillors present.

TO CONSIDER AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY MEETING HELD ON 28 APRIL 2015:

Cllr. Bond proposed to accept the minutes as a true record, Cllr Harris seconded and all Cllrs. present agreed.

Resolution: To accept the minutes as a true record; they were duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any:

None

MATTERS ARISING from the minutes of the previous meeting: (for information only):

None

FINANCES:

TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT:

Cllr. Henderson proposed to accept these as a true record, seconded by Cllr. Barrett.

Resolution: The Statement of Account was accepted as a true record.

TO CONSIDER AND RESOLVE WHETHER TO MAKE PAYMENT TO:

To consider the following invoices and resolve whether to make payments for

1: Norfolk ALC Renewal Membership                                    £173.53

2: Stapleton Collection                                                                £ 54.00

Resolution: both invoices accepted for payment.

TO CONSIDER AND RESOLVE RENEWAL INSURANCE:

The present insurers, AON, quote £404.46 while Zurich quotes £504.70.

Resolution: It was agreed to stay with AON.

TO CONSIDER AND RESOLVE END OF YEAR ACCOUNTS:

Resolution: It was agreed to approve the End of Year Accounts 2014/2015 and answer the statements in the Governance Statement with yes. 

TO CONSIDER INTRODUCTORY TRAINING FOR NEW COUNCILLORS AND CLERK:

Resolution: Training approved

TO CONSIDER AND RESOLVE REDEMPTION OF 2.5% CONSOIDATED STOCK:

Income of 25p per quarter on a stock holding of £51.13.

Resolution: It was agreed to redeem the stock holding and cash in the stocks.

FINANCIAL CORRESPONDENCE:

HMRC VAT refund (£536.81)

NNDC 1st Inst Precept/Grant (£4367.00)

Confirmation renewal Community Action Norfolk (previously NRCC)

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Barrett, Henderson and Miller):

PLANNING APPLICATIONS CONSIDERED DURING ANNUAL PARISH MEETINGS (for administration purposes only)

1: PF/15/0341 Lilac Farm, Meeting Hill Road   Erection of two-storey extension, increase in height of section of roof and conversion of outbuilding to additional living accommodation

2: PF/15/0478 Worstead VC Primary School Erection of detached single-storey classroom

Resolution: No objection or comment was submitted for both applications

There were no further planning applications at this time.

CONSULTATION SOLAR FARM:

An initial consultation was held on May 26th 2015, however there was no decision to be made at this time. Cllrs. Barrett and Miller expressed concern about reflection towards Withergate.

 NOTICE DECISION FROM NORTH NORFOLK DISTRICT COUNCIL: Permission:

1: PF/15/0390 Willowdale, Withergate Road Erection of single storey rear extension

PROGRESS REPORT: Chimney and Car park:

Chimney has been erected and work due to be completed within 28 days of 25th May 2015 (see Public Participation 15.06B2) 

Leisure and Recreation: (Cllrs. Bond, Cole and Barrett)

PROGRESS REPORT ON RELOCATION OF FITNESS EQUIPMENT:

Cllr. Barrett has been in touch with Rospa and will meet up with then when they visit for the inspection to discuss suitable relocation.

TO CONSIDER AND RESOLVE ISSUES WITH THE KICKING WALL (blown over in strong winds)

Cllr. Cole has confirmation that the wooden part is okay to be reinstated and investigated upright steels, 3 required (£65 + VAT each)

Resolution: To order the steel posts and reinstate at same location, timescale planned before school holidays

PROGRESS REPORT ON ‘FOOTSTEPS ON THE SAND OF TIME: A HISTORY OF WORSTEAD’:

Cllr. Barrett reported the book is on the brink of publication, and to be launched at the Festival. Richard Batson has been approached about publicising the launch and suggestions made to contact North Norfolk News, EDP and Just North Walsham magazine.

Cllr. Williams advised that the museums be made aware.

Highways: (Cllrs. Bond and O’Hara).

FOLLOW UP ON WORKGROUP TO PAINT ADOPTED TELEPHONE KIOSKS AT MEETING HILL, STATION ROAD AND BRIGGATE:

The paint has now been collected. There has been 1 volunteer to paint a kiosk already, details will be passed to Cllr. Bond

PROGRESS REPORT ON SEWERAGE, WITHERGATE:

All residents in Withergate have been advised of the plans for sewerage works, and all residents are happy.

Queen Elizabeth Hall: (Cllrs. Harris and Smith).

Cllr. Harris reported she had not been to a meeting.

There is due to be a 2nd hand clothes and toy sale held at the village hall on 20th June 2015.

Worstead Pre School was due in early June, but no updated information as of yet.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:

GRAVEYARD EXTENSION AND WW 1 AND 2 MEMORIAL (progress report):

No further progress to report at present.

 

MATTERS FOR DISCUSSION: (for information only):

Cllr. Henderson advised the speed signs have now been in their present location for 8 weeks and asked for suggestions of where to be located next.   Meeting Hill was suggested.

Cllr. Bond recommended a formal agreement with the Festival to be drawn up in line with the playing field agreement.

Chairman Cole reported a letter had been received (and read out) from a resident about the roads within the village

Resolution: To pass the comments and concerns on to Highways, and thank the resident for their letter

Cllr. Cole on behalf of the parish Council thanked Johanna Gardner for her 13 years as Parish Clerk and all of her hard work she has done, and wished her all the best for the future.

Jo thanked the all the Councilors in return, and for all of their help over the years.

ITEMS FOR THE NEXT AGENDA: 23rd June 2015:

– Kicking Wall

– Relocation of play equipment.

– Telephone kiosks

– Book Launch.

– Progress report on chimney and car park

Meeting finished at 20.51pm

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