2015 January 27

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 27 JANUARY 2015 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. Barrett (Chair), K. O’Hara, S. Harris, M. Smith, A. Bond and S. Henderson

APOLOGIES: 1 / NON-ATTENDANCE: 2: 1: Cllrs. Bacon and Cole (work commitments), Cllr. Paterson (illness)

ALSO PRESENT: 2 Members of the Public (one leaving during the meeting), PSCO Reynolds and District Cllr. Williams.                                                      Clerk: Mrs. J. Gardner.

PCSO REYNOLDS:

PCSO Reynolds reported that between 25.11.14 and 24.01.2015 the following crimes were reported: 3 x Theft; Criminal Damage; Possession of a controlled drug; Going Equipped for stealing; Assault occasioning actual bodily harm.

One resident had complained to her about speeding near the school, mainly farm vehicles. She had told the residents about the “Community Speedwatch Scheme”, but she will also talk to farmers in the area.

An article about “Community Speedwatch” will go in the next Woven. PSCO Reynolds next Police Surgery will be on Thursday 5 February outside the Queen Elizabeth Hall (posters have been displayed).

PSCO Reynolds was thanked for her contribution, she left after her presentation.

HANDYMAN:

Mr. Chapman thanked the Parish Council for the Christmas gift.

He reported that the skier is still not right, but Chairman Barrett has been in touch with Wicksteed and is awaiting blown up drawings to discuss repairs with Renosteel.

Mr. Chapman also reported that there are more and more potholes in the car park.

He was thanked for the information.

COUNTY / DISTRICT COUNCILLORS:

No information was received from County Cllr. Timewell.

District Cllr. Williams apologised for being late (more meetings).

Planning: The Parish Council had copied him in, amongst others, about the time is taking for one application to be decided. It transpires that alterations need to be made to the plan to allow for compliance with environmental issues.

Mr. Williams was in full agreement for the Council to keep the pressure and make sure that once alterations have been approved, they are implanted within an agreed time frame.

Heinz: NNDC is working together with the Management to find alternative employment or identifying retraining options for those who wish to change.   They are also assisting in finding alternative uses for the site, hopefully with the continuation of employment, but also with the implications if the site is left dormant.

Match funding PCSOs: NNDC will not consider match funding. This match funding is for PCSOs already carrying out the work and guarantying their presence.

Cllr. Henderson enquired if was possible for the planning authority (NNDC) to prevent beneficial use of an unauthorised structure in the event of the applicant(s) not adhering to a planning decision or submitting revised plans in a timely fashion.

District Cllr. Williams will talk to Planning and put this to them.

CORRESPONDENCE:

– Norfolk County Council: Posters “ Dry January 2015” and “Keel Well and Warm”;

– Norfolk Association of Local Councils: Norfolk Link; Free Face-to-Face support withnew Anglia Hub; Rural Housing Alliance: Affordable Rural Housing: new guide forparish councils; calendar.

– CPRE: Light pollution questionnaire (completed on-line).

–  Clerks & Councils Direct.

WORSTEAD CHARITIES:

-Thank you cards for £10.00 bonus.

– Lloyds Bank: Letter about protection of deposits.

Public Participation finished at 19.45

MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON TUESDAY 27 JANUARY 2015 AT THE QUEEN ELIZABETH HALL WORSTEAD.

The meeting started with a one minute’s silence in respect of Mrs. Rosemary Rix, who most present had the pleasure of working with. She passed away on Sunday 25 January

 TO CONSIDER ACCEPTANCE OF THE APOLOGIES:

All agreed to accept the apologies for absence.

TO CONSIDER AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MINUTES OF THE MONTHLY MEETING HELD ON 25 NOVEMBER 2014:

Cllr. Harris proposed to accept the minutes; this was seconded by Cllr. O’Hara

Resolution: All agreed to accept the minutes as a true record; they were duly signed by Chairman Barrett.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any:

None.

MATTERS ARISING from the minutes of the previous meeting: (for information only):

None.

FINANCES:

TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT:

Cllr. Henderson proposed to accept these as a true record, seconded by Cllr. Bond.

Resolution: The Statement of Account was accepted as a true record.

TO CONSIDER AND RESOLVE WHETHER TO MAKE PAYMENT TO:

1: Norw. & Suff. Comm. Rehabilitation Company: playing field clearance:     £    300.00

2: The Garden Guardian: maintenance playing field:£1270.00+VAT£254.00=£1,524.00

3: Birketts: Prof. charges re. graveyard                     £ 415.00+VAT £ 75.00= £ 490.00

4: J. Gardner: salary: October / December 2014:                                            £ 689.19

Resolution: all four were accepted for payment.

TO CONSIDER AND RESOLVED WHETHER TO TRANSFER (1) £2,500.00 FROM BUSINESS RATE TRACKER TO AVOID OVERDRAFT CHARGES AND (2) ALLOW CLERK TO WITHDRAW £150.00 FOR PETTY CASH:

Resolution: The transfer and withdrawal of cash were agreed to and duly signed.

TO CONSIDER AND RESOLVE WHETHER TO CONTINUE TO CONTINUE WITH WORSTEAD.CO.UK DOMAIN NAME AND HOSTING:

For 2015/2016 the charge is £40.00 + £8.00VAT = £ 48.00, payable in March latest .

Resolution: it was agreed to keep using the name and pay at the next meeting.

FINANCIAL CORRRESPONDENCE:

– Thank you note Royal British Legion for £50.00 donation.

– Request from Norfolk Age UK for donation.

– Barclays Bank: changes to Business Customer Agreement.

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Barrett, Paterson, Henderson and Paterson):

NOTIFICATION OF RECOMMENDATIONS FOR THE FOLLOWING PLANNING       APPLICATION(S), RECEIVED BETWEEN NOV.14 AND JAN.15 MEETINGS:

Ref.: PF/141512: Gothic Lodge, Sloley Road: Installation of replacement windows:   Resolution: to support this application (seen by SC, SHa and RB).

Ref.: PF/14/1606: South Cottage, Sandy Hills: Variation of cond. 3 of PP ref. 02/1507 to permit permanent residential occupation:

Resolution: to object to this application: Access to the site is very narrow and unsuitable for vehicles currently using the access on a regular basis. “To enable viable completion of unit 2” (section 6 of the planning application) was omitted from the heading: location of this unit on the attached map is not the location of the barn, which was given pp for conversion and extension. Most of this barn was dismantled and should have been re-instated in its original form using materials of same type and age.

TO MAKE RECOMMENDATIONS FOR ANY FURTHER PLANNING APPLICATION, IF RECEIVED:

None.

Leisure and Recreation: (Cllrs. Bond, Cole and Barrett)

TO CONSIDER AND RESOLVE WHETHER TO APPROVE AMENDED CONTRACT FOR THE HIRE OF THE PLAYING

With the request of a Pre-school to use the Club Room and a large part of the playing field behind the Hall it appeared to be appropriate to look at the contract again.

Resolution: the Subcommittee will make further recommendations to update the contract.

TO CONSIDER APPROVAL TO PLACE EFFIGY IN CHURCH PERMANENTLY:

Drainage work at the church unearthed a copper, damaged effigy, possibly a head of a Knight. It was suggested to place it in the Church for safekeeping. This is a closed churchyard and maintained by NNDC.

Resolution: Clerk to take photographs and send them to NNDC and the Diocese to inform them about the find and ask for their comments what to do with it.

 TO CONSIDER AND RESOLVE WHETHER TO MAKE CONTRIBUTION TOWARDS NEW PIECE OF PLAY EQUIPMENT:

November’s issue of the Woven carried an article to find out which piece of play equipment older children would like to see in the Playground. Most of few replies preferred the rotating climbing net, which costs nearly £7,000.00 (does not include installation costs). Worstead Village Amenities Trust will donate at least £3,000,00 towards this project (another article requesting nominations for young residents who do something unusual in or for the community will go in Feb’s issue).

A further request was made to have more benches in the park.

Resolution: The Parish Council will spend up to £6,000.00 on the play equipment. An application for a grant will be made to the Worstead Festival.

A bench, which, in the past was located in Woodview and meant for the graveyard, may be installed in the park. Clerk to contact mother in question to seek permission.

Highways: (Cllrs. Bacon and Bond).

TO CONSIDER REQUEST TO ASK LANDOWNER TO CUT BACK HEDGE:

A resident on Station Road asked the Parish Council to contact the landowner about his hedge, which is encroaching into the road.

Resolution: Landowner will be contacted.

Queen Elizabeth Hall: (Cllrs. Harris and Smith).

Dilham Pre-School is interested in hiring the Club Room of the Queen Elizabeth Hall during term time (9.30 – 12.00, Thursday all day) under the proviso that they are allowed to leave things in the room. They also would like to use the playing field behind the Hall for a play- and learning garden, an ambitious plan was handed out.

The income of letting out the room would be very welcome for the Hall, but the use of the field as the Pre-School would like it, would restrict the use for residents, but also for the Festival and Worstead Wolves. Vehicular access onto the field has to be possible at all times and the footpath behind the gas tank cannot be included.

After an intense discussion it was resolved to inform the Pre-School the following: whilst the decision to the hire of the clubroom is left to the village hall committee, we feel that the permanent partitioning off of part of the field has a number of problems including those of access and right of way and enclosure. BUT we would be happy for the pre school group to use the field as a playspace provided it was also left available for other purposes.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:

GRAVEYARD EXTENSION:

Cllr. Henderson reported this is still ongoing.

TO CONSIDER AND RESOLVE WHETHER TO INVITE NORFOLK CONSTABULARY TO RECEIVE INFORMATION ABOUT PCSO MATCH FUNDING.

Resolution: it was agreed not to invite Norfolk Constabulary and discuss this

MATTERS FOR DISCUSSION: (for information only): None.

ITEMS FOR NEXT AGENDA: (TUESDAY 24 FEBRUARY 2015 7.30pm)

–       Enforcement re chimney.                               – Graveyard.

–       Contract Field Hire

Meeting finished at 20.50

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