2014 November 25

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 25 NOVEMBER 2014 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. Cole (Chair), K. O’Hara, S. Harris, M. Smith, R. Barrett, G. Paterson, A. Bond, S. Henderson

APOLOGIES: 1 / NON-ATTENDANCE: 2: 1: Cllr. Bacon (private commitment, District Cllr. Williams (Nth Walsham meeting), PCSO Reynolds (off duty).

ALSO PRESENT: 4 Members of the Public.                                  Clerk: Mrs. J. Gardner.

PCSO REYNOLDS:PCSO Reynolds sent her apologies. No crimes were reported sin 21 October 2014.

The “Police Surgery” will take place on Tuesday 9 December 2014 6.00pm at the Queen Elizabeth Hall.

WORSTEAD’S HISTORY BOOK:2 People involved with the Heritage Trial attended the meeting to ask for funding to have a 100 pages book about Worstead’s History printed. Worstead Parish Council will hold the copyright. Fees and printing would be around £4,000.00 for 1000 books but can make a profit when sold at the right price.

The full report will be attached when this will be sent by email. Three questions were put to the Council for consideration:

– Do you consider the project worthy of your support?

– Are you prepared to accept ownership of the book and its copyright?

– Are you willing to invest in the project through the Amenities Trust and/or with the help of the Festival and use any profits that may accrue for the benefit of the parish?

– Cllr. Henderson said he was happy to support this project, but would it not go on the web? It was made clear that was too easy and the Heritage Trial is already on the web f.o.c. and would not generate an income. They had not looked into getting the book onto tables, Kindle etc. but this will be explored.

– Cllr. Barrett, who is involved in the project, said the book was very well researched and the inclusion of The White Cottage’s history makes people wanting to explore their own house.

– Chairman Cole thought the Festival Committee would be happy to help with the launch during next year’s event. He asked about the font size, but that will remain as it is.

– Cllr. Smith thought there was very little information about Sandy Hills; the writer will contact her about the information she has, while the Clerk will give information about the Surveyors Allotment, which may be of use, to Cllr. Barrett.

– Cllr. Paterson congratulated both members on creating this book.

The book will be made and kept accessible, informative and concise but also a pleasure to read.

For the decision: see item: 14.058B1

HANDYMAN:Mr. Chapman reported that Community Payback has carried out work around the Hall, the Playing Field and the car park at the end of October and beginning of November.

Carl Bird had kindly delivered two skips, which were filled and removed. Mr. Chapman has thanked Mr. Bird.

He asked if wood from the old playing field, rotting away at present, could be removed, tidying up the corner of the car park, which then will only contain the bricks. All present agreed to have the wood removed.

Mr. Chapman was thanked for all the work and assisting the Community Payback teams.

CORRESPONDENCE:- www.Oil-Club.co.uk: further information (to be included in Feb.’s newsletter).       – Norse: Landscape Development information.     – Clerks & Councils Direct.

Public Participation finished at 20.10

MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON TUESDAY 25 NOVEMBER 2014 AT THE QUEEN ELIZABETH HALL WORSTEAD.

TO CONSIDER ACCEPTANCE OF THE APOLOGIES:Cllr. Bacon’s apology of absence was accepted.

TO CONSIDER AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MINUTES OF THE MONTHLY MEETING HELD ON 21 OCTOBER 2014:

Cllr. Smith proposed to accept the minutes, seconded by Cllr. Barrett

Resolution: All agreed to accept the minutes as a true record; they were duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any:

None.

MATTERS ARISING from the minutes of the previous meeting: (for information only): None.

FINANCES:TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT:

Cllr. O’Hara proposed to accept these as a true record, seconded by Cllr. Harris.

Resolution: The Statement of Account was accepted as a true record.

TO CONSIDER QUOTES FOR MAINTENANCE FOR 2015 / 2016 AND RESOLVE WHICH ONE TO ACCEPT:

Playing field   Village Green   Burial Ground   Village sign

Garden Guardian:               £   915.00       £     345.00       £   660.00         £ 35.00

L&M Gardening Services:                                                     £1,530.00

Norse                                     £1,787.15       £   266.00       £2,500.00         £   45.00

Resolution: it was agreed that the contracts for the maintenance of the various sites would remain with The Garden Guardian and L & M Gardening Services. Clerk to inform all concerned.

TO RESOLVE SETTING AMOUNT FOR THE PRECEPT 2015 / 2016 AND WHETHER TO ACCEPT THE GRANT OR NOT:

Cllr. Barrett proposed to keep the precept at £8,067.00 and accept the grant of £666.00 (reduction of £122.00), seconded by Cllr. Harris

Resolution: it was agreed to keep the precept at £8,067.00 and accept the grant.

TO CONSIDER AND RESOLVE WHETHER TO MAKE PAYMENT TO:

1: L&M Gardening Services: maintenance graveyard                                     £ 1,530.00

2: Norwich Diocesan Board of Finance Ltd: Surveyors Cost:                       £   150.00

3: SR Print: November newsletter                                                                   £   158.00

4: Gordon Signs & Interior Displays Ltd: add. QEH sign £19.24+VAT £3,85=£    23.09

Resolution: all four invoices were accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO MAKE A DONATION TO ROYAL BRITISH LEGION; IF AGREED, SET AMOUNT:

Cllr. Henderson proposed to reduce the donation to £50.00 because of future cutback in income (no income from glass recycling from end of October).

Resolution: all agreed to make a £50.00 donation.

TO CONSIDER AND RESOLVED WHETHER TO TRANSFER £1,000.00 FROM BUSINESS RATE TRACKER TO AVOID OVERDRAFT CHARGES:

Resolution: The transfer was agreed to and duly signed.

SUBCOMMITTEES:Planning: (Cllrs. Harris, Barrett, Paterson, Henderson and Paterson):

TO CONSIDER MAKING RECOMMENDATIONS FOR THE FOLLOWING APPLICATIONS:

Ref.: PF/14/1456 + LA/14/1457: The White Lady, Front Street: Retention of extractor fan duct housing.

Information was received from Environmental Health about the intended improvements. Chairman Cole said this was the third design; it is not clear whether the existing flu will be replaced or only clad.

Resolution: to ask the case officer the following question: is this application to retain the flu in situ, which does not comply with any submitted plans, and dimension of the cladding on this plan not covering the dimension of the existing flu or remove the existing one and replace it with what is in the current plan.

TO CONSIDER MAKING RECOMMENDATIONS FOR ANY FURTHER APPLICATIONS, IF RECEIVED: None.

NOTICES FROM NORTH NORFOLK DISTRICT COUNCIL: PERMISSION:

Ref.: PF/14/1047: Marine & Industrial LLP, Station Road: Erection of linked extension to existing industrial storage building.

Leisure and Recreation: (Cllrs. Bond, Cole and Barrett).

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT SUGGESTED CLAUSES INTO CONTRACT OR THE HIRE OF THE PLAYING FIELD:

“The hire of the field for large events should only be allowed for true community events from which any profits made are solely for the benefit of the local parish community or such worthy causes as deemed suitable by the Parish Council or Worstead Festival.”

And/Or: ‘The hire of the field will not be allowed for large events at which the profits are for commercial or business gain ‘

Cllr. Barrett proposed to include both clauses into the contract. All agreed.

Resolution: both clauses will be inserted into the contract.

HISTORY TEAM:

The questions: is the book about Worstead’s History worthy of the Council’s support and whether the Council would take ownership of it were both answered with yes.

Resolution: All agreed to invest in this project with profits going to Worstead Village Amenities Trust to be used for the benefit of Worstead’s residents only.

The team will be advised to ask for a grant from the Worstead Festival as well.

Highways: (Cllrs. O’Hara, Bacon and Henderson):

TO CONSIDER SUGGESTIONS, IF ANY, FOR LOCAL HIGHWAY IMPROVEMENT AND RESOLVE WHETHER TO APPLY FOR A GRANT:

Cllr. Bond had already suggested by email to apply for a grant for permanent speed signs at the school.

Resolution: it was agreed to apply for this grant.

Cllr. Bond will contact Highways, Clerk to ask Worstead School, Governors and Friends to write letters of support

TO CONSIDER ROTA TO MOVE SPEED SIGNS AND RESOLVE WHETHER TO APPROVE IT:

Cllr. Henderson said he was happy to move them, charge batteries etc. He was thanked for this. The signs will now go to Westwick Road / Honing Row.

Queen Elizabeth Hall: (Cllr. Harris and Smith):

– There have been no responses to the letter published in November’s newsletter at present.

– Dilham Pre-School Playgroup has shown an interest to hire the clubroom.

-Chairman Cole and Collins (Management Committee’s chairman) will meet early December.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:GRAVEYARD EXTENSION:Cllr. Henderson reported there has been no further progress.

TO CONSIDER INTERVIEW PANEL AND SET DATE FOR INTERVIEW(?):

Chairman Cole will be joined by Cllrs. Barrett and Henderson. The interviews will take place around 15 January. Clerk to contact two applicants.

MATTERS FOR DISCUSSION: (for information only):Yarmouth Road is flooded again. Highways have established that the ditches need to be cleared off silt; this will be done in due course.

Cllr. Henderson reported that the Railway Station building needs maintenance. Chairman Cole will contact Mr. Gadsen of the Bittern Line.

Cllr. Barrett is still awaiting an exploded diagram of the play fitness equipment.

ITEMS FOR NEXT AGENDA: (TUESDAY 27 JANUARY 2015 7.30pm)

– Play equipment for 13+, skier/Renosteel and fitness equipment.

– Enforcement re chimney.

– Joining Oil.Club?? (will go into newsletter in Feb.)

 

TO CONSIDER SCHEDULE FOR 2015 AND RESOLVE WHETHER TO ACCEPT IT:

Resolution: the schedule for 2015 was accepted.

Meeting finished at 21.15

 

 

 

After this the last meeting for 2014, Chairman Cole thanked the Councillors, members of the public and the Clerk by serving mulled wine and mince pies.

 

 

 

 

 

 

 

 

 

Comments are closed.