2014 May 27

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON                       TUESDAY 27 MAY 2014 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. Cole (Chair), S. Harris, K. O’Hara, G. Paterson, R. Barrett and J. Bacon.

APOLOGIES: Cllrs. M. Smith (ill), Cllr. S. Henderson (work commitment), PCSO Reynolds.

ALSO PRESENT: County Cllr. Timewell.                                            Clerk: Mrs. J. Gardner.

PCSO REYNOLDS:She did not attend the meeting, but was pleased to report that no crimes had been reported.Street Surgery will be held on Wednesday 11 June 2014 at 18.00.
COUNTY / DISTRICT COUNCILLOR:County Cllr. Timewell: – Reported that approval in principle has been granted for a 300acre solar farm, increased from 50 acre at the old airbase at Coltishall.Chairman Cole asked to County Cllr. to make sure that attention will be paid to the visual impact of the panels.

The Annual General Meeting has taken place, the Council is multiparty: LibDems. Labour and UKIP. It will not be run by a Cabinet anymore, but 5 Committees, allowing members to bring in their personal skills and expertise.

Some funds to cover the shortfall of the cancellation of the incinerator contract will come from road- and library funds. County Cllr. Timewell, now Vice Chair of Economical development and Transport, intends to set up an up-to-date assets list and consider selling or leasing assets to create income.

District Cllr. Williams: Did not attend the meeting.

CORRESPONDENCE:- North Norfolk District Council: to make nominations for North Norfolk Big                  Society Award.- Clerks & Councillors Direct.

– North Walsham Town Council: Invitation to Annual Civic Service 08.06.14 15.00 rsvp 30 May 2014.

Public Participation finished at 19.35

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL OF WORSTEAD PARISH HELD ON 27 MAY 2014 IN THE QUEEN ELIZABETH HALL

ELECTION OF CHAIRMAN:Chairman Cole stood down as Chairman, handing over to Vice Chairman Barrett.

Chairman Barrett thanked Cllr Cole for another year’s good work and proposed he continue as Chairman. This was agreed by all present. Cllr. Cole thanked them all and accepted the position.

Resolution: Cllr. S. Cole was elected as Chairman and signed the Declaration of Acceptance of Office of Chairman.

ELECTION OF VICE CHAIRMAN:Chairman Cole proposed that Cllr. Barrett would be re-elected as Vice-Chairman, having carried out a good job in the last year. This was agreed to be all present. Cllr. Barrett accepted the position.

Resolution: Cllr. Barrett was elected as Vice Chairman.

ELECTION OF SUBCOMMITTEES:Resolution: to defer this until June’s meeting, because not all Cllrs. were present.

This meeting finished at 19.45

MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON WEDNESDAY 27 MAY 2014 AT THE QUEEN ELIZABETH HALL WORSTEAD.

TO CONSIDER ACCEPTANCE OF THE APOLOGIES:  The apologies from both Cllrs. were accepted.TO CONSIDER AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY MEETING HELD ON 22 APRIL 2014:Cllr. Bacon proposed to approve the minutes, seconded by Cllr. Harris, all agreed.

Resolution: The minutes were accepted as a true record and duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any: None.

TO CONSIDER ACTIONS TO FILL VACANCY ON PARISH COUNCIL: Cllr. Bacon did invite a resident to join the Council, but had not heard back from him at the time this meeting started. The vacancy has been advertised in the Woven.

Since then the resident has agreed to join the Council. The Clerk will send him some general information. Co-option can take place at June’s meeting.

MATTERS ARISING from the minutes of the previous meeting: (for information only): None.
FINANCES:TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT:Cllr. Barrett proposed to accept the Statement of Account, all agreed.

TO CONSIDER AND RESOLVE WHETHER TO MAKE PAYMENT TO:

a: SR Print: Newsletter and Community Right to Bid flyer:                      £ 210.00

b: Whitehill Notice Board £215.00 + VAT £43.00 = £ 258.00

Resolution: both items were accepted for payment.

TO CONFIRM APPROVAL OF 50% PAYMENT FOR VEHICLE ACTIVATED SIGNS: During April’s meeting it was verbally agreed to pay the deposit for the signs, if requested. Norfolk County Council requested the Council’s 50% contribution £2.933.50.

Resolution: All agreed to approve this payment.

TO CONSIDER WHETHER TO MAKE A DONATION TO ONE OF THE REGIONAL AND NATIONWIDE CHARITIES. IF AGREED, SET AMOUNT:

Resolution: It was agreed to look closer to home and find a local (small) charity to make a donation to.

TO CONSIDER QUOTES FOR RENEWAL OF INSURANCE PREMIUM AND RESOLVE WHICH ONE TO ACCEPT: The present insurers, AON, quote £404.45 while Zurich quotes £627.

Resolution: It was agreed to stay with AON.

TO CONSIDER APPROVAL OF END OF YEAR ACCOUNTS 2013/2014 AND COMPLETE ANNUAL STATEMENT OF GOVERNANCE:

Resolution: It was agreed to approve the End of Year Accounts 2013/2014 and answer the statements in the Governance Statement with yes.

FINANCIAL CORRESPONDENCE:

Remittance Advices from: – North Norfolk District Council: 1st Installment:£4,426.00;  – HMRC: Refund VAT 2013 / 2014 £   475.30 and Budget Information.

SUBCOMMITTEES:Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):

TO CONSIDER AND RESOLVE TO MAKE RECOMMENDATION FOR PLANNING APPLICATIONS, RECEIVED BEFORE THE MEETING, (NOT) ITEMISED:

a: Ref.: PF/14/0572: Hill Farm House, Sandy Hills, Meeting Hill: Erection of agricultural storage building.

Resolution: It was agreed to have no objection or comment.

b: Ref.: PF/14/0577: Bengate House, Tucks Road, Bengate: Erection of front porch.

Resolution: It was agreed to have no objection or comment.

NOTICE DECISION FROM NORTH NORFOLK DISTRICT COUNCIL: Permission:

Ref.: PF/14/0257: 4 Hill View, Westwick Road: Erection of two-storey rear/side extension.

Leisure and Recreation: (Cllrs. Rance and Barrett).

The springy toy has broken off and the remaining spring needs to be removed, currently covered by cone. Cllrs. Barrett and Bacon to do this Wednesday 28.05.

Cllr. Barrett will contact Wicksteed to see about a replacement spring. The skier is still noisy. Parts to be looked at before June.

Highways: (Cllrs. O’Hara, Bacon and Henderson):

PROGRESS RE. TEMPORARY FLASHING SPEED SIGNS:The 50% contribution of £2,933.50 has been sent to Norfolk County Council.

LORRIES TRAVELLING THROUGH THE VILLAGE: REPORT OF MEETING IN CHURCH PLAIN WITH INTERESTED PARTIES: Despite immediate action by Heinz after informing them about lorries coming through the village, a lorry, after realising his mistake, had reversed into a listed dwelling in Church Plain, resulting in constructual damage. However, County Cllr. Timewell had to postpone the meeting with Highways, the owners of the dwelling and Parish Cllrs.

ILLEGAL CONSTRUCTION IN LAYBY NEAR PHONE BOX IN BRIGGATE: The resident has removed the illegal construction.

Queen Elizabeth Hall: (Cllr. Harris):

The Annual General Meeting took place on 13 May 2014 with only the Committee members in attendance: Mr. P. Carter has now resigned, with Mr. N. Collins taking over as Chairman and Mr. P. Slack as treasurer. Mr. D. Jordan is the licensee, Mrs. S. Jordan, the administrator and Mrs. R. Rix, Mr. M. Chapman and T. Middleton committee members.

The Management Committee reported that income was up slightly with expenditure reduced slightly.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:GRAVEYARD EXTENSION  AND WW1 MEMORIAL SUGGESTION FROM LOCAL RESIDENT: Chairman Cole reported that the hedge has been removed after being checked for birdnests. The entrance can now be lowered after which the path can be created.

Clerk will contact the resident to make suggestions for a War Memorial.

TO CONSIDER AND RESOLVE WHETHER TO PERMIT WWYFC TO USE OLD CRICKET HUT: The cricket hut is still being utilized for storage, but very unsafe. The Youth Football Club asked permission to remove it and replace it with a timber shed in the same location. Some concerns were voiced about possible vandalism, although most Cllrs. did not have objections, but would like to know the size of the building

Resolution: Chairman Cole to ask the Club for suitable drawings and/or plans.

MATTERS FOR DISCUSSION: (for information only):Cllr. Henderson is concerned about the lack of information about the November’s Fireworks, already advertised on The White Lady’s website with food stalls, but no information about parking facilities. Traffic Management will be part of negotiations with North Norfolk District Council, but will be scrutinised once the final plan will be submitted in September.

Cllrs. Cole and Barrett will redo the contract to reflect the event, charging £250.00 and asking for a refundable £250.00 deposit.

Cllr. Paterson responded to concerns about inaccessibility of a footpath with informing all present that this would be one of the best crops. He is aware of his responsibilities as a landowner, but said that users also have responsibilities like keeping dogs on the lead, tidying up after the dogs, sticking to the paths and not using verges (for wildlife).

He also said that fly tipping on his land was very evident, which he will have to clear.

ITEMS FOR NEXT AGENDA: (TUESDAY 24 JUNE 2014 7.30pm)

– Graveyard improvements and War Memorial,  – Vehicle activated sign,  – Request to utilise Cricket Club hut,                   – Confidential matter.

TO CONSIDER AND RESOLVE A CONFIDENTIAL MATTER:

Deferred to June’s meeting, because necessary information was not available.

Meeting finished at 21.00

Comments are closed.