2013 November 27

REPORT OF THE PUBLIC PARTICIPATION HELD AT THE START OF THE MEETING HELD ON 27 NOVEMBER 2013:

PRESENT: Cllrs. S. Cole (Chair), G. Paterson, S. Harris, R. Barrett,

1: APOLOGIES /2: NON ATTENDANCE: Cllrs. Smith (private engagement), S. Henderson, C. Rance and K. O’Hara (work commitment), County Cllr. Timewell 1.

ALSO PRESENT: 5 Members of the Public.                                         Clerk: Mrs. J. Gardner.

PCSO REYNOLDS:

PCSO Emily Reynolds sent an email informing the Clerk she would attend the meeting, but sadly she did not do so. An email received later informed the Clerk PSCO Reynolds was ill.

PUBLIC PARTICIPATION:

Three members of the Public attended because of the Planning Application for Heinz Ltd on Station Road for the installation of five 8mtr high lights for a lorry car park. It is not clear whether these are replacement or an addition and there was no representative from Heinz.

All three informed the Planning subcommittee members that Heinz had not consulted them about the plans and opposed them, because the site is already very well lit and these will just create more light pollution. The residents will keep the Council informed and vice versa. For the decision see item: 13.067A1b

One member of the Public says he feels discriminated against by the Council because it is pursuing to have a Public Right of Way registered across his land while he has said it would be foolish to close off the access off as it leads to his business. He also made it clear he will not put in writing that pedestrians are welcome to use the path. He was also under the impression that it was only this Council that had looked into the matter, but this was first looked into in 1970 and on a regular basis since. Council members tried to make it clear this road historically always has been open to vehicles and pedestrians and the attempt to register a Public Right of Way is done for the future in case the business is sold and the next owner may not be have the need to keep the access and in the present circumstances would be at liberty to close the road. For the decision on this issue, see item: 13.068A.

Handyman: Our Handyman informed all present that the Skier (fitness equipment) is noisy again; this may be because of the bolts used when it was repaired. Chairman Cole will look into it.

A hole has appeared in front of the wellused kicking wall and it was suggested to put rubber matting or polypropylene plastic around it. Cllr. Barrett will look into this.

The shingle on the car park and in front of the Hall makes access for disabled and members with prams and pushchairs difficult. Mr. Chapman will have a look at this and probably distribute it more evenly.

COUNTY / DISTRICT COUNCILLOR:

County Cllr. Timewell sent his apologies. No information was received from District Cllr. Williams.

CORRESPONDENCE:

– AON: guidelines for safe snow clearance, salting and gritting; – War Memorial Trust: Looking after War Memorials; – Clerks & Councils Direct incl flyers for salt spreaders and Wicksteed Play Equipment.

Public Participation finished at 20.15

THESE ARE DRAFT MINUTES AND MAY BE AMENDED DURING THE MEETING TO BE HELD ON 28 JANUARY 2014.

MINUTES OF THE MEETING OF WORSTEAD PLANNING SUBCOMMITTEE HELD ON WEDNESDAY 27 NOVEMBER 2013 AT THE QUEEN ELIZABETH HALL WORSTEAD

PRESENT: Cllrs. R. Barrett, G. Paterson, S. Harris.

1: APOLOGIES /2: NON ATTENDANCE: Cllrs. S. Henderson and J. Bacon (both work commitment)

TO CONSIDER RECOMMENDATIONS FOR THE FOLLOWING PLANNING APPLICATIONS:

Ref.: PF/13/1346: Manor Farm Barns, School Road: Variation of cond. 2 ofplanning permission ref. 07/0503 to permit conversion of barns to four dwellings with a revised design.

Councillors found the new drawings very confusing and they resolved to recommend: to invite the agent to a site visit so the plans can be explained to Cllrs. Harris and Barrett

Ref.: PF/13/1362: H.J. Heinz Co. Ltd. Station Road: Erection of five 8 metre high lighting columns to illuminate lorry park.

Comments from the three attending members of the public and an email from a Station Road resident were taken on board and it was agreed to recommend: to write to Heinz to express the disappointment of the Council that residents were not consulted and ask Heinz to invite the most affected residents (and a Cllr) to a site visit to give more information about this application.

MINUTES OF THE MEETING OF WORSTEAD PARISH COUNCIL HELD ON WEDNESDAY 27 NOVEMBER 2013 AT THE QUEEN ELIZABETH HALL, WORSTEAD

Attendance: See Public Participation.

ACCEPTANCE OF THE APOLOGIES:  The apologies of Cllrs. Smith, Henderson and Bacon were accepted. Cllrs. O’Hara and Rance informed the Clerk about their work commitments after the meeting.TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY MEETING HELD ON 22 OCTOBER 2013: All Cllrs. present agreed the minutes were a true reflection of Octobers meeting. Resolution: The minutes were accepted as a true record and duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any: None

MATTERS ARISING from the minutes of the previous meeting: (for information only): None.
FINANCES:TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT: Cllr. Barrett proposed to accept The Statement of Accounts as a true record, seconded by Cllr. Paterson, all agreed.TO CONSIDER AND RESOLVE WHICH QUOTE TO ACCEPT FOR GRASS CUTTING AND MAINTENANCE OF: Playing Field (PF),  Village sign (VS), Village Green (VG),       Graveyard (G).Norse: £1,000.00 (PF),  £90.00 (VS), £320.00 (VG), £1,552.00 (G).

Garden Guardian: £900.00 (PF), £31.00 (VS), £339.00 (VG),         £600.00 (G)

L&M Gard. Serv.: £160.00 (VS), £320.00 (VG), £900.00(16) £1,530.00(32) (G).

CGM Dereham asked for the decision to be delayed until Thursday, because the letter for a quote had gone astray, but Cllrs. decided to resolve the issue at the meeting

Resolution: it was agreed to keep the contracts as last year: the Garden Guardian maintaining the Playing Field, Village Sign and Village Green total £1,270.00 and L&M Gardening Services looking after the graveyard total £1,530.00.

TO CONSIDER AND RESOLVE AMOUNT FOR THE PRECEPT: The grant & precept totalled £9,000.00 in 13/14 while for 14/15 the total is £8,851.00. It may be that no grant will be given for 15/16. Resolution: to keep the amount for the precept at £8,067.00 and accept the grant of £ 784.00, a small reduction of £149.00 compared with 13/14.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAYMENTS: 1: Queen Elizabeth Hall: Hire Comm. Room (May/Sept), Club Room April:  £ 66.40 2: SR Print & Design: newsletter: £ 138.00 3: L&M Gardening Services: 2nd Instalment graveyard maintenance£ 765.00. Resolution: All three invoices were accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO MAEK A DONATION TO ROYAL BRITISH LEGION AND IF YES, SET AMOUNT: Resolution: to make a donation of £50.00 as in 2012.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER  £750.00 FROM THE BUSINESS RATE TRACKER THE COMMUNITY ACCOUNT: Resolution: The transfer was accepted and signed.

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT RECOMMENDATIONS FROM THE PLANNING SUBCOMMITTEE ON THE FOLLOWING PLANNING APPLICATIONS: 

Ref.: PF/13/1346: Manor Farm Barns, School Road: Variation of cond. 2 of planning permission ref. 07/0503 to permit conversion of barns to four dwellings with a revised design. Councillors found the new drawings very complex and they resolved to recommend: to invite the agent to a site visit so the plans can be explained to Cllrs. Harris and Barrett. The plans were looked at again during this meeting but because of the complexity of the plans it was resolved to accept the Subcommittees recommendation

Ref.: PF/13/1362: H.J. Heinz Co. Ltd. Station Road: Erection of five 8 metre high lighting columns to illuminate lorry park.

Resolution: to await Heinz’ response to the request to organize a site visit for the affected residents before a final decision will be submitted to NNDC. Presently it objects to the plans: the lights will add to the light pollution, because of the high columns and they shine horizontally.

Notice of Decision: from NNDC: PERMISSION:

Ref.: NMA1/13/0341: Worstead VC Primary School, Honing Road, Lyngate: non-material admendment request to permit replacement of parapet wall to flat roof construction with fascia board to single storey store room.

Ref.: PF/13/0954: The Paddocks, Yarmouth Road: Conversion of former agricultural building to provide two units of holiday accommodation.

Ref.: PF/13/1187: Orchard Piece, Station Road, Briggate: Erection of replacement garage.

Leisure and Recreation: (Cllrs. Rance and Barrett). Cllr. Barrett with Chairman Cole will look at the Skier and hopefully resolve the problem.

Highways: (Cllrs. O’Hara, Bacon and Henderson): Whether to apply for a grant for a Vehicle Activated Sign is deferred to January ‘14

Queen Elizabeth Hall: (Cllr. Harris): Cllr. Harris said no meeting had taken place.

The Christmas Craft Fair was not so well attended, although the morning had been busy and stallholders were not dissatisfied. Some stallholders had dropped out at the last hour.

Bicycle Rack: Chairman Cole said it will be installed soon.

Notice Board: there is been no response from the resident who promised to make one. Cllr. Barrett promised to go and see the person in question.

Direction sign for Queen Elizabeth Hall: as agreed in October the Clerk had sent the example of the b/w direction sign (£85.00). Resolution: this sign was preferred over a tourist like sign (£115.00).

 

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:

PUBLIC RIGHT OF WAY FOR RUIN ROAD: Resolution: the Council will continue to pursue this and hopefully keep a safe way for pedestrians in the near future. Another process, easement, will also be considered.

SALT BINS: TO CONSIDER AND RESOLVE THE PURCHASE OF A BIN: At the last meeting County Cllr. Timewell had promised to get in touch with the Officer in question, who promised Mr. Timewell to contact the Clerk but has not done so yet

CHURCH IMPROVEMENT AND GRAVEYARD EXTENSION:Cllr. Paterson informed all present that the wire fence has gone up. Matthew Williams Digger Hire will be invited to submit a quote.

GLASS RECYCLING: The Clerk left a message on the answerphone of C.Bird, but not received an answer.

TO CONSIDER AND RESOLVE WHETHER TO REGISTER BUILDING OF COMMUNAL INTEREST AS COMMUNITY BUILDING: Resolution: Chairman Cole and Cllr. Barrett will look at the application form and come up with a solution about a possible questionnaire.

TELEPHONE BOXES (STATION ROAD, BRIGGATE AND MEETING HILL) TO BE CLEANED, PAINTED AND USED AS NOTICE BOARDS AND SELLING POINTS FOR LOCAL CLUBS ETC (TRIAL):A working party needs to be set up to get Meeting Hill and Station Road phone boxes cleaned, sanded and painted, Briggate phone box needs to be cleaned and painted, probably in the spring time. Paint and materials are already bought.

TO DISCUSS AND RESOLVE WHETHER TO WORK ON WWI MEMORIAL: Resolution: the resident who wrote a book about the Worstead and Westwick War memorials will be asked to come up with some ideas for a commemoration.

DEFIBRILLATOR: The defibrillator has been installed on Thursday 28 November. The Clerk will contact the supplier them and invite them to demonstrate the equipment to a small number of people.

At a later date members of the Public may be invited to a demonstration.

MATTERS FOR DISCUSSION: (for information only): None.

TO CONSIDER AND RESOLVED WHETHER TO ACCEPT THE SCHEDULE OF MEETINGS FOR 2014: Resolution: the schedule was accepted, to be distributed to all interested parties.

ITEMS FOR NEXT AGENDA: (TUESDAY  28 JANUARY 2014 7.30pm):

– Public right of Way Ruin Road; – Salt Bins; – Church improvements and graveyard; – Glass recycling; – Vehicle activated sign; – Heritage funds for WWI memoranda; – Cleaning, painting and use of telephone boxes; – Update of Standing Orders.

The meeting finished at 21.00.

 

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