2013 May 2013 includes Annual Meeting of the Parish Council minutes

MINUTES OF THE ANNUAL MEETING OF THE COUNCIL OF WORSTEAD PARISH HELD ON 28 MAY 2013 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. S. Cole, S. Henderson, S. Harris, C. Rance, J. Bacon, R. Barrett, G. Paterson

APOLOGIES: Cllrs. K. O’Hara (prior arrangement), M. Smith, District Cllr. Williams, County Cllr. Timewell (both holiday).

ALSO PRESENT: 1 Member of the Public, PCSO Collyer.                        Clerk: Mrs. J. Gardner

ELECTION OF CHAIRMAN: Chairman Cole stood down as Chairman; the chair was taken by Cllr. Barrett.  All present wished for Cllr. Cole to be re-elected.Resolution: Cllr. S. Cole was elected as Chairman and has signed the Declaration of Acceptance of Office of Chairman.
ELECTION OF VICE CHAIRMAN:Cllr. Barrett had said he happy to stand again as Vice Chairman.Resolution: Cllr. R. Barrett was elected as Vice Chairman.
ELECTION OF SUBCOMMITTEES:All present were happy to continue in the same capacity as before:Planning: Cllrs. Harris, Barrett, Paterson, Henderson and Bacon; Leisure & Recreation: Cllrs. Rance and Barrett; Highway:  Cllrs. Bacon and Henderson; Representative for Queen Elizabeth Hall: Cllr. Harris; Worstead C.o.E. School: Mr. B. Fowler, a governor at the School, is a representative for Worstead Parish Council on behalf of Worstead C.o.E. School. Cllrs O’Hara and Smith will be invited to join any of the subcommittees.

This meeting finished at 19.35

MINUTES OF THE MEETING HELD ON TUESDAY 28 MAY 2013 AT THE QUEEN ELIZABETH HALL, WORSTEAD

ACCEPTANCE OF THE APOLOGIES:  The given apology was accepted, no information was received from Cllr. Smith. TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE REPORT OF THE ANNUAL PARISH MEETING AND THE MINUTES OF THE MONTHLY MEETING BOTH HELD ON 23.04.2013 AND MINUTES OF THE PLANNING MEETINGS HELD ON 7 AND 14 MAY 2013: Cllr. Barrett proposed to accept the report and all three sets of minutes seconded by Cllr. Rance, all agreed. Resolution: The report and three sets of minutes were accepted as a true record and duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any: None.

MATTERS ARISING from the minutes of 26 MARCH 2013 (for information only):None.
FINANCES:TO CONSIDER APPROVAL OF STATEMENT OF ACCOUNT Cllr. Rance proposed to accept the Statement, seconded by Cllr. Bacon, all agreed.TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAYMENTS:1: SR Print: 2 signs for playing field:                                                                   £ 40.00

2: NNorfolk District Council: Fee for premises license/club premise certificate: £ 70.00

3: A. Collins: Internal audit fees:                                                                         £ 38.50

Resolution: All 3 invoices were accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER  £4,000.00 TO BUSINESS RATE TRACKER:

Resolution: it was agreed to transfer £4,000.00 to the Business Rate Tracker.

TO CONSIDER QUOTES FOR INSURANCE AND RESOLVE WHICH ONE TO ACCEPT:

Came & Co: £614.15 (excess £250.00, current insurer), Zurich £557.74 (excess varied), Aon: £415.95 (excess £125.00).

Cllr. Henderson proposed to accept AON’s quote, seconded by Cllr. Bacon, all agreed

Resolution: AON will be next year’s insurers.

FINANCIAL CORRESPONDENCE:

– HMRC: VAT refund £750.29; – NNDC: 1st Instalment Precept: £4,499.00; – NCC: Remittance Advice: £3,500.00 for rent Surveyors Allotment.

SUBCOMMITTEES:Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):TO CONSIDER AND RESOLVE RECOMMENDATIONS ON PLANNING APPLICATIONS, IF ANY: Ref.: PF/13/0520: The Ferns, Yarmouth Road: Demolition of garage and erection of single-storey extension to provide annexe. A brief discussion took place. Resolution: it was agreed to have no objection or comment.Ref.: PF/13/0463: The White Lady, Front Street: Retention of extension to rear terrace and installation of extractor fan housing. Dimensions were clearly indicated. Resolution: it was agreed to have not objection but comment that dimensions should be adhered to,  particularly to the 900mm height reduction of the present unauthorized decking.

A short discussion took place about the unmarked car parking spaces, no action will be taken at present.

DECISION NOTICES: PERMISSION

From NNDC: Ref.: PF/13/0341: Worstead VC Primary School, Lyngate: Erection of single-storey extension to provide store room.

From NCC: Ref.: PP/C/1/2012/1019: Variation of condition nos. 14 & 15 of PP ref. C/1/2005/1003 to enable a broader range of wastes to be imported for handling within the building and PP/C/1/2012/1021: Variation of condition nos. 14 & 15 of PP ref.: C/1/2001/1003 to enable a broader range of wastes to be imported for handling within the building both: Carl Bird Ltd, Boundary Pit, Sandhills Lane.

 Leisure and Recreation: (Cllrs. Rance and Barrett).

SIGNAGE FOR OUTDOOR FITNESS EQUIPMENT AND PENDING INSPECTION:

Cllr. Barrett and Mr. Chapman have carried out a preliminary inspection of the equipment: the skiing equipment is making a noise when used (bearings?). Cllr. Barrett will contact Wicksteed about this. The kicking wall is unstable, but may be stabilised by resident builder who installed it. The signs for the fitness equipment are displayed now and Mr. Chapman has spoken to youth club members about the equipment and the signs. There is also a warning in the pending newsletter. The posts which displayed the old signs are removed and may be installed again, awaiting the result of the inspection.

Highways:

TO CONSIDER AND RESOLVE COMMENTS FOR RECONSTRUCTION SCHEME CULVERT ADJACENT VICARAGE ROAD, NCC NO TG 32126: No comments were put forward.

Queen Elizabeth Hall: (Cllr. Harris): Cllr. reported that the AGM took place on 14 May Chairman Carter was re-elected as Chairman and Treasurer, with various members of the public as officers. D. Jordan is the licensee. Concerns were expressed about rising costs and decreased income.

Cllr. Bacon informed all present that an application for a grant for solar panels and energy saving projects from Sheringham Shoal has been successful and £15,000.00 would come to the Hall, match funded by Worstead Festival Charity.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:GRAVEYARD EXTENSION: Thanks to Cllr. Bacon’s submitted information to the Environmental Agency the plans can now be accepted. Cllr. Henderson said the next step would be for Glebe to pass the land to the Parochial Church Council after which work can start. TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD AND SURROUNDING AREA: Thirteen statements have been received supporting the Public Right of Way for Ruin Road (from village sign to the Hall, Max Carter Close and footpath no 1 towards the railway station) which can now be submitted to Norfolk County Council. Because it is an unadopted road, the Secretary of State will decide.TREE IN CHURCH YARD: The Clerk contacted the Diocese directly and received the necessary paperwork, which she passed to NNDC’s Martin Green for him to complete the details about the work to be carried out. He only returned the completed forms on 28.05. The Clerk will get Rev. Long to sign them and emphasise the Council’s concerns about the dangers of the tree to the Diocese when submitting the form.
MATTERS FOR DISCUSSION: (for information only): None.ITEMS FOR NEXT AGENDA: (TUESDAY 25 JUNE 2013 7.30pm)– Public right of Way Ruin Road; – Tree in church yard; – Extension graveyard; – Queen Elizabeth Hall: Sheringham Shoal); – Car Park at Queen Elizabeth Hall and signage to it.

Meeting finished at 20.45

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 28 MAY 2013 IN THE QUEEN ELIZABETH HALL

PCSO CAMPBELL:Report for 23.04 until 28.05: 1 crime (burglary other than from a house) was reported, with 12 telephone calls being made: 2 grade A: highway disruption, collapse/injury; 1 grade B: domestic; 3 grace C: burglary (upgraded to crime later) theft, road related offence; 6 grade D: road related offence, civil dispute, lost and found property and abandoned calls.SNT priority for the next 8 weeks is focused ASB at car parks at Sainsbury, Vicarage Street and the Community Centre.The next SNT meeting is at The Atrium, North Walsham High School on 3th July starting at 7.00pm. Emails with priorities will be accepted.
MEMBER OF THE PUBLIC:The member of the public is happy with the plans for the decking at The White Lady as they stand at present and he congratulated Cllr. Bacon for continuing to insist on proper dimension on the plans for the decking at The White Lady.HANDYMAN:

Mr. Chapman had been approached to have a dog bin installed at the entrance of the footpath through the field at Meadowside / Honing Row. It was agreed to find out first what the charges for emptying will be.

He also reported that the fir trees in the playing field are very brown and may be deceased. Because they are so high a cherry picker will be needed to take the tops off. It was agreed to approach a local gardener and member of the public for advice as well as help.

COUNTY / DISTRICT COUNCILLOR:County Cllr. Timewell had left a message to say he is on holiday.

District Cllr. Williams did not attend but asked the Council to consider getting together with other parishes to discuss “bulk oil buying through” NRCC’ Affinity, one of Norfolk’s biggest agricultural bulk oil buyers. Felmingham Parish Council may host a joint meeting with Swanton Abbott, Suffield, Skeyton and Worstead to take this further.

This scheme will be “advertised” in the next newsletter (August).

CORRESPONDENCE:– Norse: landscape development and fencing division leaflets; – Clerks & Councils Direct. Correspondence for Worstead Charities:- Commutershare: Annual Statement of Interest; – Letter Worstead Parochial Church Council re. King Charity (enclosedReceived emails were forwarded.

Public Participation finished at 20.00

 

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