2013 February 26

MINUTES OF THE MEETING HELD ON TUESDAY 26 FEBRUARY 2013 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. Cole (Chairman), R. Barrett, S. Harris, G. Paterson, K. O’Hara,  J. Bacon, C. Rance.

APOLOGIES / NON ATTENDANCE: Cllrs. S. Henderson (work commitment), M. Smith (private commitment).

 ALSO PRESENT: 1 Member of the Public, PCSO Campbell                        Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:  Resolution: The given apologies were accepted.TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY  MEETING HELD ON 28 JANUARY 2013 Cllr. Barrett proposed to accept, seconded by Cllr. Paterson, all agreed. Resolution: The minutes were accepted as a true record and duly signed by Chairman Cole.TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any: None.
MATTERS ARISINGfrom the minutes of 27 NOVEMBER 2012 (for information only):See 13.011C.
FINANCES:APPROVAL OF STATEMENT OF ACCOUNT: Cllr. Rance proposed to approve the Statement, seconded by Cllr. Barrett, all agreed.TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: Queen Elizabeth Hall: hire Committee Room 01.04.12 / 31.03.13: £100.80.

Resolution: this invoice was accepted for payment.

TO CONSIDER AND RESOLVE WHETHER TO PAY FOR INITIAL TRAINING COURSE FOR CLLR. SMITH £35.00/£40.00: Cllr. Smith had informed the Clerk she could attend the session in Acle (£40.00). Resolution: the course will be paid for by the Council.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £500.00 FROM BUSINESS RATE TRACKER TO COMMUNITY ACCOUNT TO AVOID OVERDRAFT CHARGES: Resolution: the transfer was agreed to.      

TO CONSIDER AND RESOLVE WHETHER TO UPDATE FINANCIAL REGULATIONS AS SUGGESTED:

Suggestions: 1.2 Removed brackets and changed sentence to .., in this case the Clerk has been appointed at RFO …..; 2.4 Propose to be removed: not done before; 3.3 The RFO shall regularly provide to be changed to:  During each meeting the RFO 5.5 New clause. 6.5b: Propose to remove this clause: In the past I have paid in cash received from the sale of Worstead Woven, at most around £100.00; 6.6 Added office hire by Standing Order; 8.4 Added  ….  Any necessary borrowing approval from  Secretary of State; 10.3 Removed “de minimis” (not sure why it is there). 11.1(i) Suggest to remove : where the value …it is contradicting the information above.12.2 Suggest to remove unless the Council has plans to buy property or vehicles.

Resolution: Changes to items 1.2, 5.5, 6.6, 8.4, 11.1(i) were accepted; items 2.4 and 3.3 will remain the same; item 6.5b will be changed to: Income up to £50.00may be paid into the petty cash float; 12.2 will be removed.

FINANCIAL CORRESPONDENCE:

– Barclays Bank: Information about Financial Services Compensation Scheme (form signed and returned). – HMRC: New tax code for Clerk 2012 / 2013 (no.3+4)

SUBCOMMITTEES:Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):CONSIDERATION OF PLANNING APPLICATIONS RECEIVED IN BETWEEN MEETINGS: None.

TO CONSIDER AND RESOLVE RECOMMENDATIONS ON PLANNING APPLICATIONS, IF ANY:

Ref. PF/13/0108: Land adjacent cemetery, Vicarage Road: Change of use of land from agricultural to cemetery, formation of access and parking area: Resolution: the Council, as the applicant agreed to declare an interest and make no comments.

Ref.: PF/13/0050: Damson House, Station Road: Erection of two-storey side/rear extension to provide annexe accommodation. Resolution: it was agreed to have no objection or comment.

 

DECISION NOTICES FROM 1: NNDC:PERMISSION; 2: NCC: PERMISSION:

1: Ref. PF/12/1362: The Cottage, Withergate Road: Erection of part single-storey and two-storey rear extensions.

2: Ref.: PP/C/1/2012/1019: Variation of condition nos. 14 & 15 of PP ref. C/1/2005/1003 to enable a broader range of wastes to be imported for handling within the building and PP/C/1/2012/1021: Variation of condition nos. 14 & 15 of PP ref.: C/1/2001/1003 to enable a broader range of  wastes to be imported for handling within the building both: Carl Bird Ltd, Boundary Pit, Sandhills Lane.

LETTER FROM NNDC ENFORCEMENT OFFICER RE. PLANS OF LANDLORD RE. UNAUTHORISED DEVELOPMENT THE WHITE LADY:

The Officer informed the Council that new or amended plans for the decking may be submitted. The restaurant cannot be used until car parking has been established, flagstones may be put in front of The White Lady to create a temporary car park.

The affected neighbours will be asked to contact a near by Councillors, if the restaurant and or decking is being used, until such time that all planning conditions are adhered to.

 

Leisure and Recreation: (Cllrs. Rance and Barrett).

PHOTOGRAPHIC PRODUCTION TEAM: More photographs are available. It was suggested to create a calendar of these photographs, but one member of the team has concerns about copyright, this will be looked into. Work on the website will commence soon.

HISTORY WALKS:  No further information available.

Highways:

PROGRESS OF EXTENSION OF FOOTPATH ALONG PLAYING FIELD TO M CARTER CLOSE: When the weather is better, Cllr. Henderson will meet with M. Williams to discuss the cost of hiring equipment, contact Community Payback and submit a request for a grant to the Worstead Festival Charity.

TO CONSIDER AND RESOLVE WHETHER TO ASK FOR GRANTS FOR TROTPATHS FROM SCHOOL TO LYNGATE AND ALONG STATION ROAD:

NCC has set site £1,000.000 for 75% funded grant requests for improvements suggested by parish/town councils. The Clerk suggested the two areas to improve conditions and encourage residents to walk more, but the areas are difficult. She has asked S, Briggs, Highways to assess the possibility, which will be done this week.

 

Queen Elizabeth Hall: (Cllr. Harris):

QUIZ NIGHT AND STEW AND MASH 19.04 2013: Cllrs. Cole, Barrett, O’Hara, Rance and the Clerk have come forward with or without partners, cllr. Bacon is not sure yet.

Cllr. Harris said there had not been a meeting and that she had an encounter with young people who were using the Hall as a kicking wall, apparently agreed to by a member of Worstead Wolves. She asked them to stop what they were doing, which they eventually did.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING: GRAVEYARD EXTENSION: Cllr. Henderson said that the Environmental Dept. would object against the change of use until tests were carried out. Cllr. Bacon has agreed to carry out a desktop test.

TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD AND SURROUNDING AREA: Ruin Road: Cllr. Barrett had only just been asked to sign a statement which was made in late summer early autumn 2012. Concerns were raised about the delay. Public Right of Way past The White Lady: 8 Statements have been made, 2 are still to be collected and 3 more residents will be approached. Correspondence from 1985 and 1987 has been found about an ancient highway past the pub and the brewery calling the road an “Access Way” to the village hall. Clerk to continue.

TREE IN CHURCH YARD:

The tree is in need of some care, this was reported to NNDC in January, but no action has been taken yet. M. Green, Valuation and Property Officer at NNDC has promised that he will prompt, P. Ingham Countryside Manager again. The danger of (nearly) loose branches was passed on.

RESTORATION COMMITTEE ST. MARY THE VIRGIN: Cllr. Paterson informed all present that Chairman Cole as parish council representative and Cllr. Bacon as Festival representative had come forward. He asked them to forward their contact details.

MATTERS FOR DISCUSSION: (for information only)– Cllr. O’Hara wondered whether Age UK Norfolk had been contacted to talk to the elderly residents, but this has not happened yet, Clerk to sort this.- Chairman Cole said that Mr. Barns is happy to proceed with the notice board on the Village Hall.

– Cllr. Barrett will do some research for permanent signs to replace the signs advising visitors about the outdoor fitness equipment.

ITEMS FOR NEXT AGENDA: (TUESDAY 26 MARCH 7.30PM):

Progress reports, if any: – Extension graveyard, – Ruin Road and surrounding area, – History Walks, – Handyman and Community Payback, – Maintenance of tree in churchyard, – Photographic Historical Team; – Completion of Deed of variation Salt Dump

Meeting finished at 20.42

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 26 FEBRUARY 2013 IN THE QUEEN ELIZABETH HALL 

PCSO CAMPBELL:PCSO Campbell reported 2 crimes between 28.01. and 26.02.2013: 1 Criminal damage to vehicle and 1 theft in dwelling and 7 calls were made to the Police in that period: 2 Grade A (public order/collapse injury requires fast response), 0 Grade B and C and 5 Grade D (highway disruption/theft/RTC damage only/admin/lost propertyShe confirmed that speed checks will be start again including Lyngate with the start of another school term and lighter evenings will also allow for evening work traffic to be monitored.

She asked whether more people had come forward for Homewatch, but no further information was available.

SNT Priorities (will change on 13.02.2013: 1: Vehicle ASB on Midland Road: reports of ASB noise and littering in and around Midland Road; 2: Speeding along Yarmouth Road and Thirlby Road: complaints had been received; 3: ASB in North Walsham: on the increase, especially at the back of the Community Centre.

PCSO Campbell was thanked for her report, she left immediately.

HANDYMAN: Mr. Chapman asked whether signs directing people to the Queen Elizabeth Hall could be made and put in the square to avoid visitors getting lost. Cllr. O’Hara wondered whether a P(arking) could be included, so people do not park in the square.

Mr. Chapman also reported graffiti on the play equipment, had left it for a while but will remove it in due course.

He also ben approached by residents about speeding near Lyngate pond (being addressed, see PCSO Campbell’s information.. 

CORRESPONDENCE– The Atrium: Booklets (left in Queen Elizabeth Hall for visitors to take home); – Norfolk Assocation of Local Councils: Norfolk Link; Climate Change Week 04.03 – 10.03, free seminar 07.03 9.15 -1.00pm Richmond Park Golf Club Watton; NCC Flood Risk Management Strategy Newsletter; – Sovereign Play Equipment: Sale; – HMRC: Real Time Information.

 

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