2013 April 23

MINUTES OF THE MEETING HELD ON TUESDAY 23 APRIL 2013 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chair), G. Paterson, K O’Hara, C. Rance, S. Harris, M. Smith,  J. Bacon, R. Barrett. S. Henderson.

APOLOGIES / NON ATTENDANCE: None.

ALSO PRESENT: 2 Members of the Public.                                                Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:  All Councillors were present.TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY  MEETING HELD ON 26 MARCH 2013: Cllr.  Barrett proposed to accept the minutes as a true record, seconded by Cllr. Bacon all agreed.Resolution: The minutes were accepted as a true record and duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA, if any: None.

MATTERS ARISING from the minutes of 26 MARCH 2013 (for information only): None.
FINANCES:APPROVAL OF STATEMENT OF ACCOUNT 2012 / 2013 AND CONSIDER ACCEPTING PROPOSED STATEMENT OF ACCOUNT FOR 2013 / 2014: Resolution: to approve both Statements of Accounts,12/13: Cllr. Paterson proposed to approve, seconded by Cllr. Bacon; 13/14: Cllr. Barrett proposed seconded by Cllr. Harris, all agreed.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: Norfolk Association of Local Council: renewal membership:  £165.47

2: Norfolk Rural Community Council: renewal membership: £20.00/£50.00/£100.00

Resolution: 1: was accepted for payment. 2: Option £20.00 was accepted.

TO CONSIDER AND RESOLVE WHETHER TO APPROVE END OF YEAR ACCOUNTS AND COMPLETE ANNUAL GOVERNANCE STATEMENT: Resolution: The End of Year Accounts were accepted as a true record and all questions were answered with yes, the form was duly signed by Chairman Cole.

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT AMENDED FINANCIAL REGULATIONS: Resolution: The amended Financial Regulations were approved

TO CONSIDER AND RESOLVE WHETHER TO MAKE DONATION TO NORFOLK ACCIDENT RESCUE SERVICE AND SET AMOUNT, IF AGREED: Resolution: to be considered at the End of the Financial year (31.03.2014).

FINANCIAL CORRESPONDENCE:

AON re. Council Insurance.

SUBCOMMITTEE:Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):

TO CONSIDER AND RESOLVE RECOMMENDATIONS ON PLANNING APPLICATIONS, IF ANY:

Ref.: PF/13/0341: Worstead VC Primary School, Lyngate: Erection of single-storey extension to provide store room. Resolution: this application will be supported.

Ref.: PF/13/04/08: Damson Cottage, Honing Road, Lyngate: Removal of condition 2 of Planning Permission ref. 03./0322 to permit permanent residential occupation.

This application will set a precedent for other holiday dwellings to change their use. Resolution: this application will be objected to.

DECISION NOTICES FROM NNDC:PERMISSION: None.

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS:  It was agreed to remove this from the agenda.

PHOTOGRAPHIC PRODUCTION TEAM: Cllr. Barrett and Mr. Hedge are in the process of creating the website, via a disc initially

SIGNAGE FOR OUTDOOR FITNESS EQUIPMENT: Cllr. Barrett ordered two signs for £40.00 from SR Print; the locations will have to looked at. It was suggested that somebody visits Worstead Youth Club and explain about the age restriction.

HISTORIC DOCUMENTS: Cllr. Bacon had been contacted about an 1844 Tithe map and register and suggested to have them printed and displayed. It was considered a good idea.

Highways:

PROGRESS OF EXTENSION OF FOOTPATH ALONG PLAYING FIELD TO M CARTER CLOSE:  Cllr. Henderson met with the contractor and surveyed the path. He will submit a quote. The Community Payback has been contacted, but to no avail (Contact has been made since the meeting and Cllr. Henderson will meet with them on Thursday 02.05.):

TO CONSIDER AND RESOLVE WHETHER TO ASK FOR GRANTS FOR TROTPATHS FROM SCHOOL TO LYNGATE AND ALONG STATION ROAD: The costs* for Lyngate up to Damson Cottage is £30,480 + £49,320. up to Tucks Road and for Station Road it is £93,960. A grant of 75% may be awarded

Resolution: to shelve the plans, because even with the grants the Council would be unable to fund either trot (*costs do not include the cost for land purchase / lease).

Queen Elizabeth Hall: (Cllr. Harris):

QUIZ NIGHT AND STEW AND MASH 19.04 2013: was a The Councillors and partners who attended had a very enjoyable evening with lovely food and nice beer. The event took place in the Bar and all said that it was cosier in the Bar, therefore a good idea. The Parish Council came 2nd

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING: GRAVEYARD EXTENSION: Cllrs Bacon and Henderson are still working on various environmental issues, but this will be completed on Friday (26.04. Cllr. Paterson aske whether the footpath and the style at the top could be included in the plans. This may be possible.TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD AND SURROUNDING AREA: Because the Land Registry has rejected to register Worstead Parish Council as owner of Ruin Road (from village sign to the Hall), this will now be included in the quest to register a Public Right of Way (vehicular) from Front Street to Westwick Road.

TREE IN CHURCH YARD: Rev. Long has not been able to speak to anybody at the Diocese about the faculty for work to be carried out in the churchyard. The Clerk will contact the Diocese directly.

SHERINGHAM SHOAL: Cllr. Bacon informed all present that they have funds available for environmental and sustainable projects. The Chairman of the Village Hall will be informed about this.

TO CONSIDER WHETHER TO ACCEPT INVITATION FROM NNDC FOR A  SENIOR COUNCILLOR AND MEMBER OF CORPORATE LEADERSHIP TEAM TO ATTEND MEETING: Resolution: members will be invited and asked questions about Planning and Enforcement.

MATTERS FOR DISCUSSION: (for information only)– Cllr. O’Hara asked why the multi purpose all weather pitch had surfaced again. It appears that the Worstead Festival Committee is happy to pursue this.- Chairman Cole will laminate the “Keep tidy and tidy up after your dog” poster to be displayed around the playing field and entrances of the footpaths.- A newsletter, with the Chairman’s report will go out in May.ITEMS FOR NEXT AGENDA: (TUESDAY 7 MAY AND 28 MAY 7.30PM):

7 May: Planning only.

ANNUAL MEETING OF THE PARISH COUNCIL: Elections of Chairman (compulsory), Vice Chairman and Committees (optional)

MONTHLY MEETING: Handyman and Community Payback, Extension graveyard, Ruin Road and surrounding area, Maintenance of tree in churchyard  and potholes in the Car Park         

Meeting finished at 20.50

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 23 APRIL 2013 IN THE QUEEN ELIZABETH HALL

PCSO CAMPBELL: Her report for the year is included in the report of the Annual Parish Meeting.Laser speed checks have been carried out in Lyngate: nobody was found speeding, but the police standing there in uniform works as a deterrent. Current SNT Priorities are all focused on North Walsham.
CANDIDATE FOR NORFOLK COUNTY ELECTION:John Timewell, a resident, introduced himself as the Liberal Democrate Candidate for North Walsham West and Erpingham for Norfolk County Council elections, held on 02.05.2013.HANDYMAN:

Mr. Chapman informed all present that the kicking board is loose in the ground, but he will monitor it.

On Easter Sunday he found dog faeces near the playground, but also around the playing field. Signs will be displayed (see Minutes 13.024A).

The hole in the hedge near the village sign has been repaired again, this time with entwined with greenery.

CORRESPONDENCE: Received emails were forwarded.

Public Participation finished at 21.00

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