2012 November 27

MINUTES OF THE MEETING HELD ON TUESDAY 27 NOVEMBER 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chairman), S. Harris, G. Paterson, K. O’Hara, J. Bacon

APOLOGIES / NON ATTENDANCE: Cllrs. Rance (private commitment), S. Henderson (work commitment) and R. Barrett (holiday)

ALSO PRESENT: 1 Member of the Public, District Cllr. Williams.

Clerk: Mrs. J. Gardner

 

ACCEPTANCE OF THE APOLOGIES:  Resolution: The given apologies were accepted. 

TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY  MEETING AND THE MINUTES OF THE PLANNING SUBCOMMITTEE HELD ON 16 OCTOBER 2012: Cllr. Harris proposed to accept the minutes, seconded by Cllr. Bacon, all agreed. Resolution: The minutes were accepted as a true record and duly signed by Chairman Cole.

TO MAKE DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: All Councillors present submitted a completed Disclosure of Personal Interest for item: 12.056D

TO CONSIDER AND RESOLVE WHETHER TO CO-OPT MEMBER ONTO THE PARISH COUNCIL (if any): Nobody has come forward at present; the newsletter carries an article about the vacancy.

MATTERS ARISING from the minutes of 16 OCTOBER 2012 (for information only): None.
FINANCES:AGREEMENT FOR M. WILLIAMS TO ROLL FOOTPATH FOR £130.00: This was agreed to by all Cllrs. by email, this is a minute to confirmation this.

APPROVAL OF STATEMENT OF ACCOUNT: Cllr. O’Hara proposed to approve the Statement, seconded by Cllr. Bacon, all agreed.

TO CONSIDER AND RESOLVE WHICH QUOTE TO ACCEPT FOR PLAYING FIELD  AND GREEN MAINTENANCE AND GRAVEYARD AND VILLAGE SIGN:

                                     Playing Field/Surround  Village Green  Graveyard  Village Sign

The Garden Guardian:    £   995.00                    £   335.00        £  640.00     £   30.00

L&M Gardening Serv.:                                       £   320.00        £1,530.00    £  160.00

CGM Maintenance:         £ 1,220.00/ £ 22.00*                                 £    1,336.50**

Norse:                             £    680.00/ £ 20.00*    £     20.00*      £     92.00*    £   20.00*

*: Per occasion;          **: Price for both graveyard and village sign together.

Cllr. O’Hara proposed to keep the contractors as before because of the satisfactory work they are carrying out, seconded by Cllr. Harris. Resolution: L&M Gardening Services will be offered the work at the graveyard (price is as last year which included village sign) and the Garden Guardian will be asked to continue with the playing field, the village green and the village sign (£980.00 and £320.00 last year, not for village sign).

 

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: East Coast Nursery Ltd.: domain name & web hosting: £40.00 +VAT £8.00= £48.00

2: SR Print: newsletter                                                                                        £135.00

3: L&M Gardening Services: maintenance graveyard and village sign:          £1,530.00

Resolution: all invoices were accepted for payment.        

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £ 1,600.00 FROM BUSINESS RATE TRACKER TO COMMUNITY ACCOUNT TO AVOID CHARGES: Resolution: the transfer was agreed to and letter for transfer signed.

TO CONSIDER AND RESOLVE WHETHER TO MAKE DONATIONS TO CITIZENS ADVICE NORTH NORFOLK AND ROYAL BRITISH LEGION AND SET AMOUNT:

Resolution: it was agreed to donate the same amounts as last year: £150.00 and £50.00 respectively.

 

IF AND WHEN REQUIRED FOR HOMEWATHC PURCHASES £200.00 AND QUALITY COUNCIL SUBMISSION £ 60.00: Resolution: cheques can be raised when needed.

FINANCIAL CORRESPONDENCE RECEIVED: – HMRC: Changes to PAYE details on line.

SUBCOMMITTEES:Planning: (Cllrs. Harris, Barrett, Paterson and Henderson):

PLANNING APPLICATIONS RECEIVED IN BETWEEN MEETINGS: None.

 

TO CONSIDER AND RESPOND TOTHE FOLLOWING APPLICATIONS:

Ref.: PF/12/1261: Ockley House, Meeting Hill Road, Meeting Hill: erection of car-port/garage extension to store. Resolution: it was agreed to support this application.

 

TO CONSIDER ISSUES RELATED TO UNAUTHORISED BUILDING WORK AT THE WHITE LADY AND DETERORATION OF MANOR FARM BARNS:

The White Lady: this was discussed during Public Participation. It was agreed to remain vigilant about what is happening and make sure NNDC does as promised.

Manor Farm Barns: A second email to the Conservation Officer at NNDC resulted in the Environmental Health Department visiting the site and contacting the owner to make the area safe again (fencing had been removed and a “skate park” created.

 

DECISION NOTICES FROM NNDC: PERMISSION:

Ref.: PF/12/0804: Grange Farm House, Yarmouth Road: Conversion of existing garage and erection of extension to provide ancillary annexe accommodatio and retention of shed/wokshop.

Ref.: PF/12/0894: 4 Barnards Road: Retention of detached annexe.

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS:  No further information available.

EAST ANGLAIN WATERWAYS ASSOCIATION LTD: Position Statement and Acknowledgement of purpose for North Walsham & Dilham Canal:  The nice brochure has been produced with nice photographs of before and after.

Highways: Notification of introduction of speed limit on A149 (was emailed).

Queen Elizabeth Hall: (Cllr. Harris):

Notice Board for the Hall: Chairman Cole has been spoken to more people and is awaiting written quotes.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING: 

GRAVEYARD EXTENSION: The Glebe Commission seems to be prepared to pay for some costs. Resolution: it was agreed that Cllr. Henderson can proceed with the Planning Application for the extension.

TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD AND SURROUNDING AREA:

Ruin Road: no further information has been received from the solicitor.

Public Right of Way past The White Lady: The Clerk will get information about how proceed: whether witness statements have to be made in front of a solicitor or whether an independent party (PCSO?) would be all right and what are the chances of getting it registered as a PRoW even if the Landlord objects to it. Because the PRoW was established a long time ago, there should be very little problems. Previous Landlords and the Vicar will be contacted and asked for their help in this matter.  

PHOTOGRAPHIC PRODUCTION OF OUR HISTORY: Cllr. Barrett, Mr. hedge and Brice and Mrs. Rix have met and with the Queen Elizabeth Hall’s permission photographs will be displayed in the Hall and changed every three months to avoid the exhibition becoming stale.

All Cllrs. present are happy about the progress and in support of this project.

COMMUNITY HERO: This issue was presented during Public Participation.

GRIFFON AREA PARTNERSHIP: Despite the lack of money and without permanent premises the Partnership will continue with their work.

CHRISTMAS TREE: Cllr. O’Hara suggested putting lights in the existing trees (like Spixworth Hotel). Clerk will find out where the lights came from. Mr. Applegate, Stalham, Groveland, AG Meale will all be contacted to get some prices.

Cllr. Paterson agreed that his employee could assist to put the tree up, he was thanked for this. Chairman Cole will contact the Churchwarden about the electricity.

MATTERS FOR DISCUSSION: (for information only)Cllr. Paterson has said that he will cooperate to have the speed limit sign in Lyngate, which blocks a ditch, moved onto his land. Clerk to contact Highways.

TO CONSIDER APPROVAL OF SCHEDULE FOR 2013 MEETINGS:

THE LAST MEETING, Tuesday 26 November 2012, will be moved to Wednesday 27 November, all other dates are accepted. Updated schedule will be emailed to all.

ITEMS FOR NEXT AGENDA: (TUESDAY 22 JANUARY 2013 7.30PM):

–  Progress reports, if any: – Extension graveyard; – Ruin Road and surrounding area; – History Walks; – Handyman and Community Payback; – Maintenance of tree in churchyard; – Notice board at Queen Elizabeth Hall; – Photographic production of our History.

 Meeting finished at 21.40

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON TUESDAY 27 NOVEMBER 2012 IN THE QUEEN ELIZABETH HALL

PRESENT: Cllrs. S. Cole (Chairman), S. Harris, G. Paterson, K. O’Hara, J. Bacon

APOLOGIES / NON ATTENDANCE: Cllrs. Rance (private commitment), S. Henderson (work commitment) and R. Barrett (holiday)

ALSO PRESENT: 3 Members of the Public, PCSOs Campbell and Fathalla, District Cllr.Williams

Clerk: Mrs. J. Gardner 

PCSO Campbell: PCSO Campbell introduced PCSO Fathalla and reported:

1 Crime: assault. 7 Telephone calls were made: 1 Grade and 1 Grade B: both domestic, 2 Grade C: road related and domestic, 3 Grade D: alarms, highways and ASB.

Current SNT Priorities: 1: Vehicle ASB on Midland Road: There are reports of vehicle ASB noise and littering in and around Midland Road. 2: ASB Millfield Primary: ASB within Millfield Primary School grounds.  Youths have been getting into the grounds of the school and evidence has been found to show that they are congregating around the jungle gym on the field. 3: ASB Saddlers Way: ASB around Saddlers Wood.  Report of ASB and possible small fires within the woods area.

While driving around both PCSOs have not found any evidence of trespassing or bad behaviour at the last two locations. Both PCSOs left after their presentation.      

HANDYMAN AND COMMUNITY PAYBACK:Chairman Cole congratulated Mr. Chapman with the commendation he received during the Community Hero event in November at the Atrium in North Walsham. Mr. Chapman thanked the Council for nominating him and showed the certificate he received.

He voiced his concerns about the potholes in the Queen Elizabeth Hall’s car park, which, he thinks, are created by cars with power steering. He asked the Council’s permission to get ½ a load of material from Carl Bird to remedy the problem until the spring. This was agreed to. He has personally thanked Community Payback, Carl Bird and Matthew Williams for their help to improve the footpath to Station Road. Responses about the footpath are all very positive.

MEMBERS OF THE PUBLIC:ANGLIAN WATER SITE WOODVIEW: The owner of the site at Woodview showed plans (not to scale) and informed all present he would like to build four dwellings with parking spaces at the house and within the development. It will be affordable housing, he has spoken to NNDC about this. The Pump Station will stay. Mr. Paterson said that the drain running at the bottom of the site is very important as it drains the water from the playing field.

Councillors asked the member of the Public to present drawings to scale, because it was very difficult to establish a real picture of what the site may come to look like.

THE WHITE LADY: The neighbour of the White Lady informed all present that Mr. Linder, the Case Officer at NNDC Planning had visited the site and agreed that it constituted a severe intrusion of privacy. The neighbour received another plan from the Landlord where the fence will be double skinned to make it sound proof. The Landlord has been given 14 days to apply for retrospective Planning Permission after which Enforcement Orders will be issued.
DISTRICT /COUNTY COUNCILLOR:DISTRICT CLLR. WILLIAMS: He promised to keep up the pressure with regards to Developments at the White Lady. He will also be focusing on Planning and Enforcement, because he feels the department is not working and agreed it had been a good idea of the Parish Council to write to the Chief Executive to inform her about outstanding issues, cancelled visits and late or no responses when queries are made.

COUNTY CLLR. CLARKE: did not attend or submit a report.

CORRRESPONDENCE:North Norfolk District Council: Changes to Premises Licence: Live Music Act 2012 and the Licensing Act 2004; NNDC Allocations Scheme – formal consultation.

– Came & Company: Parish Matters autumn newsletter.

– Norfolk Police Authority: Public consultation of precept proposal 18.12.12 11.00am.

– The Atrium: leaflets for Afternoon Tea and Film 02.11.12 (were on notice boards).

– Community Payback: questionnaires: returned 01.11.12

– NRCC: Signpost.

– Clerks & Councils Direct

 Public Participation finished at 20.28 with 1 Member of the public leaving

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