2012 May 22

MINUTES OF THE MEETING HELD ON TUESDAY 22 MAY 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole, S. Henderson, S. Harris, C. Rance, K. O’Hara, J. Bacon

APOLOGIES: Cllrs. R. Barrett (holiday), D. Howes, G. Paterson (prior commitments)

 ALSO PRESENT: 1 Member of the Public.                    Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:  

Resolution: All apologies were accepted.

TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MEETING AND ANNUAL REPORT OF 24 APRIL 2012

Minutes: Cllr. Harris proposed to accept the minutes as a true record Report: the proposer to accept the report as a true record was Cllr. O’Hara; both were seconded by Cllr. Rance and all present agreed Resolution: the minutes and report were accepted as a true record and duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any:

Cllr. Henderson declared an interest under item: 12.027B1

MATTERS ARISING from the minutes 24 APRIL 2012 (for information only): None.
FINANCES:

TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNT: Resolution: The Statement of Account was agreed to.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: Re-imburse Cllr. Henderson: pollinator plant seeds approx. £   90.00

2: Re-imburse Clerk: Paint telephone kiosks £159.10+VAT £31.82=£190.92 Olympic torch £199.00 Total £389.92

Resolution: Cllr. Henderson will be re-imbursed once the invoice for the seeds is available. The Clerk was re-imbursed for the paint and Mrs. Robinson paid for the torch, which she decided to keep, but put on display, if asked.

TO CONSIDER AND RESOLVE WHICH INSURANCE QUOTE TO ACCEPT:

Came & Co. (present insurers) £633.06, Zurich £806.21, AON; no information.

Resolution: To stay with Came & Co. but cheque will be raised once Clerk has asked about the insured amount for office furniture (over £5,000.00)

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £3,000.00 TO BUSINESS RATE TRACKER: Resolution: The transfer was agreed to and signed. 

TO CONSIDER AND RESOLVE WETHER TO APPROVE END OF YEAR ACCOUNTS:

The interest statement for the Business Rate Tracker has been included in the correct year, resulting in minor changes, which were initialed by the Chairman.

Resolution: All questions of the Annual Governance Statement were answered with yes and the Chairman signed the necessary boxes

TO CONSIDER & RESOLVE WHETHER TO APPROVE FUNDING FOR CETAG:

District Cllr. Williams did not attend the meeting, therefore no information available.

TO CONSIDER AND RESOLVE WHETHER TO FUND “INITIAL TRAINING COURSE FOR CLLR. BACON AND GENERAL POWER OF COMPETENCE FOR CLERK:

Cllr. Bacon agreed to attend the Initial Training Course on 19 and 26 June £35.00 The Clerk has to do the General Power of Competence Course as part of CiLCA £10.00 (shared with Tunstead PC): Resolution: the courses will be paid for.

RECEIVED:– Computershare: Annual Statement of Interest; – North Norfolk District Council: 1st Instalment precept £4,500.00; – Norfolk County Council: Rent Surveyors Allotment £3,500.00; – Thank you letter from EACH for £100.00 donation.                   

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Howes, Barrett, Henderson):

TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED:

PF/12/0391: Land East of Cromer Road, North Walsham: Erection of single wind turbine and associated infrastructure, control housing and formation of access and hardstanding. Resolution: To support this application.

FOR INFORMATION from NNDC: Development Committee:

– PF/12/0356: solar Farm, Heath Road of Renpower Investments UK Ltd: Variation of cond. 2 of PP ref. 11.418 to permit retention of re-sited buildings, CCTV cameras and fencing.

– Application for Lawful Development Certificate for Weasels Bend, Sandy Hills.

– Revocation of Tree Preservation Order 76/0524 Peveral House, Vicarage Road.

TO CONSIDER AND RESOLVE ISSUES RE. MANOR FARM BARNS:

Mr. Godwin, from Conservation at NNDC is happy for the Parish Council to contact the owners of the site to get information about progress, if any, as the buildings are deteriorating vast. Resolution: Clerk to find out who the owners are and send letter

Leisure and Recreation: (Cllrs. Rance, Lowe and Barrett).

HISTORY WALKS: Resolution: Permission will be asked from the Diocese to remove the notice board, to be replaced with the History Walks, which should include about parking facilities at the Hall. The new board may be unveiled by N. Lamb, MP during the Festival.

PLAYGROUND SIGNAGE:  Cllr. Harris may have the tool needed to install the signage, Chairman Cole to sort it.

INSTALLATION OF “OLD” SLIDE: Sand for the mount has arrived.

 FOR INFORMATION: CRB checks for the three members have been approved.

Highways:

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT PROPOSAL FOR SPEEDS LIMITS ON A149: Dilham: longer 30m zone, Bengate: 50m.Resolution: To object to the introduction of speed limits, but suggest that vision should be improved.

Queen Elizabeth Hall: (Cllr. Harris):

Cllr. Harris informed the Council that Mr. P. Carter was re-elected as Chairman and Treasurer, D. Jordan will remain the Licencee, with Mrs. Howes, Rix and Mr. Chapman being members. The Accounts will be submitted shortly.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING

WEAVERS MUSEUM: S. Ganther has resigned from the Worstead Guild of Weavers and Spinners. There is been very little progress and the change to an actual financial enterprise seems to cause unease

FOOTPATH PLAYING FIELD / STATION ROAD: Cllr. Henderson has passed telephone numbers between Mr. M. Williams (digger) and Mr. F. Murphy (Community Payback) to allow them to sort out a time scale.

EXTENSION GRAVEYARD: Cllr. Paterson has given the forms for the Planning Application to extend the graveyard to the Clerk who will contact Rev. Hill and ask his help to complete them. Larger gates for the new cemetery will be donated.

MILESTONES: Location of the milestone on Westwick Road has not been pursued. Residents who have lived there a long time will be asked whether they know the location.

TO CONSIDER AND RESOLVE WHETHER TO CREATE A PHOTOGRAPHIC PRODUCTION TEAM FOR THE VILLAGE HISTORY: Resolution: Mr. B. Hedge will be contacted to see if he is interested.

TO DISCUSS SUPPORTING WORSTEAD SCHOOL WITH THEIR PLANS: Resolution: it was agreed to let the Worstead C.o.E. School know that the Council will support them.

MATTERS FOR DISCUSSION: (for information only)

–       A static caravan is in situ on the Amenities Land, Sandy Hills, Meeting Hill, Resolution: Clerk to contact the Enforcement Officer to see if Planning Permission is needed,

–       Office: the telephone is not necessary, but it will be investigated whether an ASDL line can be run via the Hall’s phone for Internet access

–       Parking in the square: The Clerk will contact Highways to see if signs to direct people to the car park at the QE Hall can be installed.

–       New, wider gates for the extended graveyard will be donated. 

ITEMS FOR NEXT AGENDA: (MONDAY 25 JUNE):

– To consider members for the Subcommittees. –  Progress reports: History Walks, Play Ground signage, Handyman and Community Payback, Milestones, Footpath, Pollinator plants. – Funding for CETAG. – To create a team for a photographic production of our great History.

 Meeting finished at 21.05

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