2012 March 27

MINUTES OF THE MEETING HELD ON TUESDAY 27 MARCH 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chairman), G. Paterson, S. Harris, R. Barrett, S. Henderson, K. O’Hara.

APOLOGIES: Cllrs. Howes (ill), C. Rance, J. Bacon                                                         (other commitments), PCSO Collyer (on day shift).

ALSO PRESENT: 1 Member of the Public.                                      CLERK: Mrs. J. Gardner.

ACCEPTANCE OF THE APOLOGIES:  Resolution: the apologies were accepted.

TO CONSIDER APPROVAL OF THE MINUTES OF THE MEETING AND THE PLANNING SUB COMMITTEE MEETING HELD ON 28 FEBRUARY 2012: Proposal to accept both sets of minutes as a true record was made by Cllr. Henderson, seconded by Cllr. Paterson.  All agreed. Resolution: Minutes were accepted as a true record, duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

MATTERS ARISING from the minutes 28 FEBRUARY 2012(for information only): None.
FINANCES: 

TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNT: Proposal to accept the Statement of Account as a true record was made by Cllr. Harris, seconded by Cllr. Barrett, all agreed.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: J. Gardner: Salary January / March 2012 £ 682.38

2: Queen Elizabeth Hall: hire Committee Room £ 89.50

Resolution: Invoices were accepted for payment

3: Queen Elizabeth Hall: final payment of grant £ 210.86

This amount may used for a notice board on the Village Hall, shared between Queen Elizabeth Hall, Worstead Festival Committee and Worstead Parish Council.

The Council agreed to pay for CRB checks in November 2011 see item 11.063B2, cheque for £80.00 issued now.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £200.00 FROM BUSINESS RATE TRACKER TO AVOID AVERDRAFT CHARGES.: Resolution: the transfer will be made.

TO CONSIDER WHETHER TO ACCEPT QUOTES FOR:

1: Pollinator plants: Cllr. Henderson had 3 quotes: – Mr. Fothergills: £2.49 per pack for Wildlife attracting plants; £1.99 per pack for Mixed Annuals. Discount of 60% for 400 – 600 packets; – Thomson & Morgan Seeds – various packets pricing £0.40 – £0.33 depending on quantity. Minimum order 400 packets (40p); – Bee Happy Plants – £42.45 for 500g (based on 5g per household – 100) www.beehappyplants.co.uk; – Sussex Nature – £487.50 (plus postage) based on 600 houses @ 5g each)  £162.50 per Kg. Resolution: to purchase 1Kg @ £ 84.90 from Bee Happy to see how things go. Choice is Extra rich Nectar A Pollen wildflower or Wildflower Pollen & Nectar mix. Please check website and pass your choice to Cllr. Henderson.

2: Paint and materials for telephone kiosk: Paint £88.45 for 5 ltrs, with the materials adding up to about £50.00. The kiosks have been adopted by the council. Resolution: the paint and materials will be purchased.

FINANCIAL CORRESPONDENCE:

Received: HMRC new tax codes for Clerk 2012 (495L) and 2013 (628L); NatWest: Information about fixed Rates Deposits

SUBCOMMITTEES: 

Planning: (Cllrs. Harris, Howes, Barrett, Henderson):

TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED:

Ref. PF/12/0356: Solar Farm, Heath Road: Variation of conditions 2 of PP Ref. PF/11/0418 to permit retention of re-sited buildings, CCTV cameras and fencing. Chairman Cole commented that the CCTV cameras had to be such that they adhere to the Data Protection Act and Privacy Law. Resolution: Clerk to get adjoining neighbours’ comments, before submitting comments.

FROM NCC: Ref. C/1/2011/1006: Carl Bird Ltd Boundary Pit, Sandhills Lane, Old Yarmouth Road: Variation of Pl conditions 2, 15.16 and 18 of approval C/1/2008/1009: Changes to be made have no impact on surrounding area and are not visible from the road. Resolution: To support t he application.

DECISION BY NNDC: PERMISSION:

Ref.: PF/11/1278: The White Lady, Front Street: Erection of single-storey extension to provide toilets and dining area and conversion of outbuilding to three units of holiday accommodations and micro brewery. CONSENT for LA/11/1279: The White Lady Front Street: Alterations to facilitate erection of extension and conversion of outbuilding to three units of holiday accommodation and micro brewery

TO CONSIDER AND RESOLVE WHETHER TO REQUEST PROGRESS REPORT FROM DEVELOPERS OF MANOR FARM BARNS: Planning Permission to convert the barns into 4 dwellings was granted in 2007. The buildings are in a very bad state of repair. Cllr. Paterson had spoken to the architect and confirmed that there was some activity but was unable to say more. Resolution: To involve NNDC Case Officer to get information, if possible.

Leisure and Recreation: (Cllrs. Rance, Lowe and Barrett).

TO CONSIDER AND RESOLVE ANY ISSUES RE. SIGNAGE FOR PLAYGROUND AND FITNESS EQUIPMENT: A spelling mistake was spotted and the reporting of incidents on the play equipment will be supplied by the Clerk.

INSTALLATION OF “OLD” SLIDE: Cllr. Barrett said Renosteel would charge £195.00 for fixing it securely with volunteers creating an earth mound etc (time scale approx. 2 weekends), £895.00 to do all of the work. Resolution: Renosteel to do all the work, hopefully before May half term

TO CONSIDER AND RESOLVE ISSUES RE. BLUE PLAQUES AND HISTORY WALK: Cllr. Barrett agreed to look into the parking issue and probably include information about on the notice board.

Highways:

It was noted that potato lorries Heinz are coming through the village again. Resolution: Contact Heinz again to make them aware and ask for them to take the necessary steps to stop this.

Queen Elizabeth Hall: (Cllr. Harris):

Cllr. Harris informed all present that the Hall had a tough 3 / 4 months, with the gas tank not being paid for yet. The rent for the various rooms will be increased. The Worstead Festival will hire the whole Hall during the two days. Maintenance on all windows is needed. The Community Payback will be asked to do this. Clerk to contact F. Murphy.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING 

WEAVERS MUSEUM: Cllr. Henderson had contacted S. Ganther who had informed him about small projects. A successor for B.  Morgan has not been appointed yet. Mr. Ganther asked for a response to the presentation he had made in November about the History Museum. Clerk to set up a letter and liaise with Cllr. Henderson.

VILLAGE SIGN: Quotes were received: T. Winterbourn, North Elmham: £ 460.00 for repairs and repaint. Gordon Signs, Norwich: £ 881.00 remove, dry out and repair/re-care sign and make waterproof; Dissigns:  £1,000.00 approx. for repairs and repaint. Resolution: for Gordon Signs carry out to work

FOOTPATH PLAYING FIELD / STATION ROAD: Cllr. Henderson will meet with M. Williams on Saturday morning to see how much work is needed make the path more user friendly for all and everything.

OLYMPICS: Torch will go come to Aylsham. Worstead has a resident torch bearer and she will be interviewed for the next newsletter. It was suggested for Youth Club members to go and cheer her on.

CHRISTMAS MARKET: Resolution: The Christmas Market will be held in cooperation with Cynthia’s event in December. Mrs. Clare’s event will be held on Saturday 8 December 2012 and she is happy to work together.

MILESTONES: Chairman Cole had walked Dykers Road but had been unable to find the stone. Further information and investigation is needed.

MATTERS FOR DISCUSSION: (for information only); None  

ITEMS FOR NEXT AGENDA: (TUESDAY 24 APRIL 2012 to include Annual Parish Meeting): Mrs. Robinson, the resident torch bearer, will be asked to make a small speech.

–  History Walks; –  Telephone kiosks; – Play Ground signage; – Handyman and Community Payback; – Olympics; – Milestones; – Footpath; – Pollinator plants

Meeting finished at 21.08

 

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