2012 June 25

MINUTES OF THE MEETING HELD ON MONDAY 25 JUNE 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

 PRESENT: Cllrs. S. Cole, S. Henderson, S. Harris, C. Rance, K. O’Hara, G. Paterson

APOLOGIES: Cllrs. D. Howes (ill), J. Bacon, PCSO Collyer (on day duty), District Cllr. G. Williams (Hospital appointment)

ALSO PRESENT: 1 Member of the Public.                    Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:  Resolution: The apologies from the Councillors were accepted. 

TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF ANNUAL MEETING OF THE PARISH COUNCIL AND THE MONTHLY  MEETING HELD ON 22 MAY 2012:

Cllr. Harris proposed to accept both sets of minutes as a true record, seconded by Cllr. Rance.Resolution: All minutes were accepted as a true record and were duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT THE CODE OF CONDUCT FROM NNDC:

Cllr. Barrett proposed to accept these, Cllr. Harris seconded the motion. A draft will be presented for acceptance at the next meeting.

MATTERS ARISINGfrom the minutes 22 MAY 2012 (for information only):The Enforcement Officer has not yet been contacted about the static caravan on land at Meeting Hill, next to the by-pass. Will be done before the next meeting.
FINANCES:TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNTS:Cllr. Rance proposed to accept it as a true record, seconded by Cllr. Barrett. All agreed. Resolution: The Statement of Account was agreed to.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: NNDC: Renewal Premises License/Club Premises Certificate £   70.00 AND Emptying of dog bins: £ 569.40 + VAT £ 113.88 = £ 683.28

2: SR Print: May newsletter and invitations: £ 186.00 + VAT £   11.60 = £ 197.60

3: J. Gardner: Salary April / June £ 682.38

Resolution: All were accepted for payment. A letter will be sent about the very late notification of increased charges for the emptying of dog bins, for which the Parish Council has not been able to budget.

TO CONSIDER AND RESOLVE WHETHER TO TRANSFER £3,000.00 TO BUSINESS RATE TRACKER: Resolution: The transfer was agreed to and signed.

TO CONSIDER AND RESOLVE TO PURCHASE HOMEWATCH SIGNS FOR BRIGGATE (6) AND WESTWICK ROAD/CHURCH PLAIN (possible 4):

In January’s meeting, see 12.003C, it was agreed to purchase 20 signs at £20.00 (10 have been purchased to date). This next purchase was agreed to.

RECEIVED: North Norfolk District Council: Recycling £ 273.60. By email:  Renewed insurance Policy for 01.06 2012 / 31.05.2013.

SUBCOMMITTEES:ELECTION OF MEMBERS FOR THE SUBCOMMITTEES:Planning: Cllrs. Harris, Barrett, Paterson and Henderson; Leisure & Recreation: Cllrs. Rance and Barrett; Highways: Cllr. Bacon (by email). Representative for Queen Elizabeth Hall: Cllr. Harris; Representative for Worstead C.o.E. School: Cllr. Bacon has shown an interest.

Planning: (Cllrs. Harris, Barrett, Paterson and Henderson)

TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED): None.

EXTENSION GRAVEYARD:

Chairman Cole, Cllrs. Harris and Paterson, the Clerk and Rev. Long met to discuss the initial plans to extend the graveyard to the top of the field, after which Chairman Cole and Cllr. Henderson (who will manage the project) visited the area and presented plans with the existing entrance to be changed to pedestrian access only, a new entrance to be created further down the lane or use the entrance next to the footpath. Both plans included a small car park and facilities for the hearse alongside the existing graveyard. An internment wall and area will be created and it was suggested to put up a war memorial in the new area. The area from the “car park” to the top of the field may be set aside for further internments. It was suggested to turn the remainder of the field into a wildflower meadow or a communal allotment. A water pipe could be run from Rev. Long’s house.

Highways will be contacted to move the 30m sign up to The Vicarage for safety reasons and the Diocese will be contacted to find out what their intensions are for the remainder of the field.

PLANNING APPLICATION DECISION: From NNDC: PERMISSION:

Ref.: PF/12/0411; Land at Meeting Hill: Erection of tack room and storage building.

DAVISON’S YARD: TO CONSIDER AND RESOLVE WETHER TO WRITE TO MR. DAVSION:

Resolution: To await the results from a visit by the Enforcement Officer.

FOR INFORMATION from NNDC: Development Committee:

PF/12/0356: solar Farm, Heath Road of Renpower Investments UK Ltd: Further discussions to take place about removal and change to the CCTV units.

Drop in Session Tuesday 10 July North Walsham RFC, Norwich Road, Scottow:

For two wind turbines on Scottow Estate Coltishall: for Councillors 2.30 / 3.30

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS: The unveiling of the board is scheduled for Saturday 28 July at 10.00am with N. Lamb MP. Guided walks will be offered by S. Ganther and P. Brice. The information leaflets, which hopefully can include a mention about alternative parking at the Queen Elizabeth Hall, will be available from the Church and the Pub.

PLAYGROUND AND SIGNAGE: The slide is in situ and Cllr. Barrett and Mr. Chapman have carried out the quarterly inspection, no problems to report. The Annual inspection will be scheduled after the school holidays in September.

The signs will be installed when the signs for the Worstead Festival will be displayed, because the same tool will be needed for both.

 Highways:

It is likely that the extension of the 30m speed limit at Dilham will go ahead after a bad accident involving a school bus.

Queen Elizabeth Hall: (Cllr. Harris): No meeting has taken place.

TO CONSIDER AND RESOLVE: 1:  TO CREATE HARDSTANDING FOR BOTTLE BANKS AND TWO OTHER BINS AND 2: PURCHASE OR HAVE NOTICE BOARD MADE AND LOCATION FOR NOTICE BOARD:

Resolution for 1: It was agreed to use the bricks from the old playground to create a hard standing area for all bins.

The notice board, for use of the Worstead Festival, Queen Elizabeth Hall and the Parish Council, could be located under the windows of the office.

Chairman Cole agreed to be in charge of both projects. He will look for vandal resistance notice boards.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING: RUIN  ROAD: Recent registration of the land around “The White Lady” has confused the Council to what was actually registered to previous landlords. The pedestrian Right of Way, (a safe access to the Hall and playing field), that many residents think runs over the land has never been registered with the Land Registry. Ruin Road, from Westwick Road to the entrance of the Queen Elizabeth Hall is not registered either.

Resolution: Clerk to visit the solicitor to find out: Land Registry history documentation re. land around The White Lady; Registration of ownership or equivalent of Ruin Road; Investigating the possibility of registration a pedestrian Right of Way via the pub. Cllr. Harris to attend if available. 

MILESTONES: Location of the milestone on Westwick Road has not been pursued. The one on Duckers Hill has been filled in, but needs some more maintenance.

FOOTPATH PLAYING FIELD / STATION ROAD: Cllr. Henderson said it was difficult to get hold of the digger hire people, but telephone numbers have been exchanged between them and the Community Payback Officer

TO CONSIDER AND RESOLVE WHETHER TO CREATE A PHOTOGRAPHIC PRODUCTION TEAM FOR THE VILLAGE HISTORY: It appears that Mr. B. Hedge has been invited to do a presentation about the village’s history at the Queen Elizabeth Hall, which may be a stepping stone for the “Photographic Production Team”. More names were put forward and Cllrs. O’Hara and Barrett are happy to get involved.

POLLINATOR PLANT SEEDS:: This was taken up by about 5% of the dwellings in the village and hamlets.

MATTERS FOR DISCUSSION: (for information only)Cllr. O’Hara queried the way the verges had been cut, because visibility has not been improved. Cllr. Paterson informed all present that this will be done before the Festival, if not sooner. The unpredictable weather has not helped.ITEMS FOR NEXT AGENDA: (TUESDAY 7 AUGUST): – Progress reports, if any:

– Extension graveyard; – Ruin Road and surrounding area; –  History Walks; – Play Ground signage; – Handyman and Community Payback; – Milestones; – Footpath; – Photographic production of our History; – Hard standing area for bins and notice board at Queen Elizabeth Hall.

 Meeting finished at 21.20

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON MONDAY 25 JUNE 2012 IN THE QUEEN ELIZABETH HALL

PCSO COLLYER: PCSO Collyer had sent her apologies and the crime report:-  Crimes Report: 1: Criminal Damage to a vehicle.-  Calls made to the Police:  5 in total: Grade A: 1 – RTC damage only; Grade C: 2 – Criminal damage to vehicle/violence against person; Grade D: 2 – admin/highway disruption.
HANDYMAN AND COMMUNITY PAYBACK:Mr. Chapman informed the Council about the following: 1: Entrance to the car park: the concrete at the entrance is breaking up, creating holes. It needs to be replenished and maintained on a regular basis. 2: Car park:  some potholes have been filled in with shingle, more needs to be done. 3: The newly installed slide is well used.4: A broken off branch on footpath, during the heavy winds last week, has been removed. 5: Positive comments about the tidy village and the neat graveyard were passed on.Cllr. Harris suggested another litter picking day, this will probably take place in Sept.

Mr. Chapman was thanked for his input and continuous hard work.

DISTRICT /COUNTY COUNCILLOR:County Cllr. Clarke: no information received.District Cllr. Williams: sent apologies.
CORRRESPONDENCE:– Norfolk Playing Field Association: Certificate of membership. – Local Council Review magazine –  Fiona Davies: signwriter. – Norfolk Rural Community Council: Invitation to AGM 11.07.12 16.00 Dereham, rsvp by 29.06.2012. – Norfolk Association of Local Councils: Draft Code of Conduct from NALC.

 

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