2012 August 6

MINUTES OF THE MEETING HELD ON MONDAY 6 AUGUST 2012 AT THE QUEEN ELIZABETH HALL, WORSTEADPRESENT: Cllrs. S. Cole, S. Henderson, J. Bacon, G. Paterson, R. Barrett

APOLOGIES: Cllrs. D. Howes, C. Rance, s. Harris (private commitments), K. O’Hara, PCSO Collyer (on day duty).

ALSO PRESENT: 1 Member of the Public, District Cllr. Williams, D. Spencer, potential new County Cllr.                                               Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:   Resolution: The given apologies were accepted. None was received from Cllr. O.Hara

TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF AND THE MONTHLY  MEETING  AND THE WORSTEAD CHARITIES MEETING HELD ON 25 JUNE 2012: Cllr. Barrett proposed to accept the minutes of the monthly meeting as a true record, seconded by Cllr. Paterson. All agreed to accept the Worstead Charities minutes as a true record. Resolution: All minutes were accepted as a true record and were duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

TO CONSIDER AND RESOLVE WHETHER TO ACCEPT THE DRAFT CODE OF CONDUCT AS ADOPTED ON 25.06.2012: Cllr. Barrett proposed to accept the adopted Code of Conduct, seconded by Cllr. Henderson.

MATTERS ARISING from the minutes 25 JUNE 2012 (for information only):

The static caravan on land at Meeting Hill, near by-pass has not been reported yet.

FINANCES:

TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNTS: The Statement of Account was accepted as a true record, the running total will be emailed to all Cllrs. (The copy showed the statement of accounts on both sides.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: MBS: Ida Watts Award:  £ 32.17 + VAT £   6.43 = £   38.60

2: Playsafety Limited: Inspection: £  87.00 + VAT £ 17.40 = £ 104.40

3: Gordon Signs& Interior Displays: Village Sign  £881.00+ VAT £176.20+ £1,057.20

Resolution: All were accepted for payment. 

TO CONFIRM APPROVAL OF TRANSFER OF £750.00 FROM BUSINESS RATE TRACKER TO COMMUNITY ACCOUNT  TO AVOID FURTHER CHARGES AND CONSIDER AND RESOLVE TO TRANSFER ANOTHER £1,500.00Resolution: both transfers were agreed to.

RECEIVED: – £6.00 for 3 sold Worstead Woven: – Barclays Bank: overdraft charges £63.26: Resolution: to send a letter of complaint about the charges to the Bank and have them dropped/reduced. It is only the 2nd time this has happened in 10 years. – HMRC: New tax code until 2013 for Clerk; – Auditing Solutions Ltd: to be looked into as present internal Auditor has “resigned”. Auditor of the Worstead Festival to be contacted; – NNDC: acknowledgement of receipt of letter re. late notification of increased charges for emptying dog bins; Letter to clarify refund of increased dog bin charges and remittance advice for £115.44 +VAT £ 23.09 = £138.53.

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Barrett, Paterson and Henderson)

TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED):

PF/12/0804: Grange Farm House, Yarmouth Road: Conversion of existing garage and erection of extension to provide ancillary annex accommodation. Resolution: It was resolved to have no objection or comment.

EXTENSION GRAVEYARD: Cllr. Henderson had spoken to the person dealing with the extension of the graveyard. The Church is reluctant to give the land, but is willing to lease it for 10 years at about £340.00. Car parking and an area for the turning of the hearse is needed to make a sad experience slightly better and safer. Resolution: It was agreed to ask for 0.4 acre and get a good deal on the rent.

TO CONSIDER AND RESOLVE WHETHER TO RESPOND TO APPLICATION FOR REGISTRATION OF A PERSON IN ADVERSE POSSESSION (from Land Registry) Invicta Lodge, White Horse Lane, Briggate: Land to the north side of the property. The paperwork arrived too late for the deadline, but the case worker would pass on any comments the Council would make. Resolution: it was agreed to take no action.

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS:  Cllr. Barrett asked to thank you Mr. R. Allen for removing the old notice board. The flagpole can be re-erected. Leaflets are available from the Church and Pub and will go out with the next newsletter. Congratulations to be passed on to the History Team.

PLAYGROUND AND SIGNAGE:  Cllr. Barrett had spoken to Playsafety (Mr. Yearley) about the location of the fitness equipment and it was agreed that wherever the equipment goes, children will play on it. The current signage was installed after the inspection. Cllr. Barrett will contact Mr. Yearley again to get confirmation that children are not at risk, when supervised

Highways:

TO CONSIDER AND RESOLVE ISSUES RE. RUIN ROAD: A time line was presented about Ruin Road which was “created” by the Parish Council in 1988/89 and maintained afterwards by the PC. The Clerk has asked Highways what can be done to adopt the road. Resolution: the Parish Council wants to have control over the road it installed and maintained. The issue of a footpath over pub land will be discussed with R. Coleman at Capron & Haliwell.Letter from resident about the obscured speed signs on Station Road has been emailed to Highways. (not presented to the Council).

Queen Elizabeth Hall: (Cllr. Harris):

TO CONSIDER AND RESOLVE ISSUES RE.: 1:  NOTICE BAORD AND 2: HARDSTANDING FOR BOTTLE BANKS:  Chairman Cole had been unable to make any progress on the notice board. Resolution: No hardstanding will be created at present.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:

SURVEYORS ALLOTMENT: CHANGE TO DEED OF VARIATION:  It will read now: “not to use the salt store except for storing salt or other materials intended for use of keeping highways clear of ice and snow and for the storage of mobile classrooms”. Resolution: it was resolved to accept the change.

FOOTPATH PLAYING FIELD / STATION ROAD: Cllr. Henderson could report that Community Payback will come back on 11.09 to lay the hardcore provided by C. Bird. It was agreed that the levelling of the path already made a big difference

TO CONSIDER AND RESOLVE WHETHER TO CREATE A PHOTOGRAPHIC PRODUCTION TEAM FOR THE VILLAGE HISTORY:Mr. B. Hedge has agreed to assist the “Photographic Production Team”. Mr. P Brice will be invited and Cllr. Barrett will also help.

NEWSLETTER:  A draft was sent to the Cllrs. some changes will have to be made, after which a quote can be acquired and agreed.

RESUME WORSTEAD FESTIVAL: Cllr. Bacon was happy to report that 6,897 paying visitors had come through the gates. For the first year retailers are paying a commission, income not known yet. The feedback has been very positive, overall.

NOISE POLLUTION: Cllr. Barrett reported that residents were disappointed about the White Lady not turning down the music’s volume during the Festival, despite all efforts by NNDC and the Festival. Letters with contact details had gone to M. Carter Close and Front Street.

REQUEST BY CROMER TC TO SUPPORT THEM RE. CUTBACKS AMBULANCE SERVICES: Worstead Parish Council will write a letter of support. North Walsham Town Council has invited the Ambulance Services and Cromer TC to a meeting to discuss all.

CONTAINER: An agreement to have a 20ft Container installed on the car park for Festival equipment to prefend depending on Cllr. Paterson’s goodwill was agreed by the Cllrs. via email. It will be painted to blend in and planting around the container will be arranged and it will on re-inforced slabs off the ground.

MATTERS FOR DISCUSSION: (for information only)

Cllr. Henderson would like to see a wildlife garden in front of the Hall. It was agreed to discuss this at the next meeting.

 Chairman Cole informed all present that the Clerk had been nominated as Clerk of the Year by all three Councils she works for. Unfortunately, she had not been successful. The Clerk thanked the Council for nominating her, it is humbling.

ITEMS FOR NEXT AGENDA: (changed to WEDNESDAY 12 SEPTEMBER):

Progress reports, if any: – Extension graveyard; – Ruin Road and surrounding area; – History Walks: monthly tours??;  – Play Ground signage;  – Handyman and Community Payback; -Milestones; – Footpath:completed?: – Notice board at Queen Elizabeth Hall; – Photographic production of our History.

Meeting finished at 21.14

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON MONDAY 6 AUGUST 2012 IN THE QUEEN ELIZABETH HALL

PCSO COLLYER:

PCSO Collyer had sent her apologies and the crime report: Calls made to the Police:  6 in total: Grade A: 3 – alarms and domestic; Grade B: 2 – burglary and theft; Grade C: 1 – not specified.     

CRIMES

2010

2011

Common Assault/Battery

2

Possession of offensive weapon

1

Attempted burglary

1

Theft from motor vehicle

1

Theft other

1

[i]Harassment

1

TOTAL

3

3

 

HANDYMAN AND COMMUNITY PAYBACK:

Mr. Chapman informed the Council about the following: 1: He had carried out the checks and handed over the completed forms. He had found that the advisory notes had washed off. 2: He had thanked C. Bird personally for the skip, used during the visit of Community payback. 3: The Feedback on the heritage signs is all very complementary.

MEMBER OF THE HERITAGE TEAM:

The member thanked the Parish Council for its continuous support during the process of designing and acquiring the very nice Heritage Board. The Festival tours had been very well attended and people are asking for more tours. Maybe a chargeable monthly tour could be considered with the income going to the Worstead Village Amenities Trust.

DISTRICT /COUNTY COUNCILLOR:

County Cllr. Clarke: did not send any report or information.

District Cllr. Williams: voiced his concerns about an email from Norfolk Rural Community Council stating that NNDC was not funding them anymore. Funding for NRCC from NNDC stopped some years, NRCC had been unsuccessful in a bid to NNDC. NRCC lost their funding from NCC.

– RAF Coltishall: Norfolk County Council has formed a Community Reference Liaison Group, which does not include the northern parishes. NNDC has requested membership of these parishes, because they will probably be effected if the plans to break up the runway will go ahead by a vast number of lorries going to and fro. Cllr. Williams will ask the support of the parishes in question if an answer from NCC is not forthcoming very soon.

CORRRESPONDENCE:

North Norfolk District Council: Green Build 2012: 8 & 9 September Felbrigg Hall; Invite to Cllrs. to attend talk in speakers Marquee 1 10.45/11.15 on 08.09. rsvp by 31.08 for talk; Councils to receive Decisions Notices on Non-material Amendment Applications with immediate effect.

– Norfolk County Council: Yearbook; Definitive Map & Statement of Public Right of Way, replacement sheets.

– Norfolk Playing Field Association: Invite to AGM 19.07.2012.

– Clerks & Councils Direct.

– Norman Lamb: Surgery Tour: 10.25 Worstead Church 31.08.12.

– Norfolk Association for Local Council: Clerk of the Year: unsuccessful.

Worstead Charities Correspondence:

– Lloyds TSB: Changes to savings account from 02.10.2012.

– Map of Charity Land 

Public Participation finished at 19.41 with one member of the public leaving.

 

 

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