2012 September 12

MINUTES OF THE MEETING HELD ON WEDNESDAY 12 SEPTEMBER2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chairman), C. Rance, G. Paterson, J. Bacon, D. Howes, K. O’Hara.

APOLOGIES and NON ATTENDANCE: Cllrs. Barrett and Henderson (holiday), PCSO Collyer.

ALSO PRESENT: 2 Members of the Public.                  Clerk: Mrs. J. Gardner

ACCEPTANCE OF THE APOLOGIES:  Resolution: The given apologies were accepted. TO CONSIDER  AND RESOLVE WHETHER TO APPROVE THE MINUTES OF THE MONTHLY  MEETING ON 6 AUGUST 2012: Proposer to accept the minutes as a true record: Cllr. Bacon. Seconder: Cllr. Rance, all present agreed.

Resolution: The minutes were duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

MATTERS ARISING: from the minutes of 6 August 2012 (for information only):12.037: The static caravan on land at Meeting Hill has been reported to the Enforcement Officer at NNDC and a confirmation of the reporting has been received.12.038D: Barclays has waived and refunded the overdraft and interest charges inc.   £2.91, received in September (see 12.044D)
FINANCES:TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNTS: The Statement of Account was accepted as a true record, proposed by Cllr. Rance, seconded by Cllr. Bacon, all Cllrs did agree.TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: SR Print: August newsletter:  £ 128.00

2: J. Gardner: Salary July/September:  £ 682.38.

Resolution: both invoices were accepted for payment.

TO CONFIRM APPROVAL OF TRANSFER OF £5000.00 FROM BUSINESS RATE TRACKER TO COMMUNITY ACCOUNT  TO AVOID CHARGES

Resolution: the transfer was agreed to.

RECEIVED:  – Barclays Bank: overdraft interest £ 2.91. Barclays has waived and refunded the overdraft charges.

SUBCOMMITTEES Planning: (Cllrs. Harris, Barrett, Paterson and Henderson)TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED):

PF/12/0894: 4 Barnards Road: Retention of garden shed: Resolution: to support this application.

PF/12/0957: 4 St. Andrews Close: Erection of rear conservatory Resolution: to have no objection or comment.

Leisure and Recreation: (Cllrs. Rance and Barrett).

HISTORY WALKS:  It was noted that there are no streetnames on the leaflet, although the map is very clear. It was also requested that visitors are asked to park at the Queen Elizabeth Hall. Clerk to inform the team.

Highways:None.

Queen Elizabeth Hall: (Cllr. Harris):

TO CONSIDER AND RESOLVE ISSUES RE.: NOTICE BOARD: Chairman Cole had received 2 quotes, but since then one has apologised and prefers not to be considered. Chairman Cole will continue to get further quotes (will need 3).

REPORT MEETING OF THE MANAGEMENT COMMITTEE QUEEN ELIZABETH HALL: Cllr. Harris could report that the finances have improved and a Christmas Fair will take place in the Hall on Saturday 10 November 2012. The Committee feels that hard standing for the bottle banks is not necessary (yet). Information about a “Community Build Fund” from Norfolk County Council has been sent to Chairman Carter.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING:GRAVEYARD EXTENSION: Cllr Paterson informed all present that there are two plates in the graveyard; one indicating that the land has been donated by a Mr. Cross, but it is not clear to whom the land is donated. The Clerk will contact Father Anthony about this and visit Norfolk Records Office, if necessary. It appears that Highways has asked about saver car parking at the graveyard. It was agreed that the rent is too high. Resolution: The Glebe Commission will be informed that the Parish Council is investigating ownership of the land and that the rent is considered to be too high.TO CONSIDER AND RESOLVE RE. 1: RUIN ROAD AND 2: PUBLIC RIGHT OF WAY VIA THE WHITE LADY:1: The owner of the playing field does not think the verge belongs to him and Highways has confirmed it is not theirs. Resolution: it will be considered as part of Ruin Road. Solicitor to be informed.

Standing Orders were suspended for 10 mins to allow a Member of the Public to comment.

Resolution: Clerk to visit Capron & Haliwell and get further information.

FOOTPATH PLAYING FIELD / STATION ROAD: See Public Participation.

TO CONSIDER AND RESOLVE WHETHER TO CREATE A PHOTOGRAPHIC PRODUCTION TEAM FOR THE VILLAGE HISTORY: Apart from Mr. Hedge and Mr Brice, Father Anthony and a lady at Swanns Yard (via Cllr. Bacon) may like to get involved in this project. Cllrs. O’Hara, Barrett and Paterson are also interested, maybe to create a booklet.

RESPONSE TO INVITATION FROM CROMER TC TO ATTEND MEETING WITH EAST ANGIAN AIR AMBULANCE ABOUT CUTBACKS: This takes place on 17 October at the Church Hall in Cromer at 19.00. Chairman Cole and the Clerk to attend.

MATTERS FOR DISCUSSION: (for information only)Cllr. Howes informed all present, that she has to resign from the Council due to commitments else where. She was thanked for her help and input. ITEMS FOR NEXT AGENDA: (TUESDAY 16 OCTOBER 2012):

Progress reports, if any:  – Extension graveyard; – Ruin Road and surrounding area; – History Walks: monthly tours; – Handyman and Community Payback; – Christmas Market; -Notice board at Queen Elizabeth Hall; – Photographic production of our History.

Meeting finished at 21.10

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON WEDNESDAY 12 SEPTEMBER 2012 IN THE QUEEN ELIZABETH HALL

PCSO COLLYER: PCSO Collyer did send her apologies and the crime report:- No crimes were reported.- Calls made to the Police:  8 in total: Grade A: 2 – RTC damage only; Grade B: 1 – Suspicious circumstances, Grade C: 1 – Highway disruption, Grade D: 4 – Suspicious circumstances/lost property/licensing.

Current Safety Neighbourhood Teams (SNT) priorities: 1: Speeding in White Horse Common; 2: ASB on Melbourne Road; 3: Vehicle ASB on Midland Road (last two in North Walsham).

HANDYMAN AND COMMUNITY PAYBACK:Mr. Chapman could inform the Council that the hard core for the footpath and will be delivered on Friday 14.09 with Cllr. Paterson permitting the gate on Westwick Road to be opened for easy access and Chairman Cole will supply tarpaulin. Community Payback requested the gate to be closed.
MEMBER OF THE PUBLIC:Standing orders were suspended under item 12.046B Public Right of Way at the White Lady. The Member of the Public wondered why this issue was on the agenda, he is happy for people to use the land as a footway, but would not put it in writing and object to any kind of registration. He was informed that residents had made queries about the use of the path. For the decision; see item 12.046B.
DISTRICT /COUNTY COUNCILLOR:Both Councillor did not attend the meeting or had sent a report.
CORRRESPONDENCE:– Norfolk Association of Local Councils: Norfolk Link; AGM 2012: Resolution to debat submission form (attendance at AGM compulsory); Nomination Form for Office for NorfolkALC; CPRE Protect our paths; new phone number NorfolkALC: 01603 638495; Hazardous Waste Amnesty Day: Little Hautbois 13 & 14.10.12 9am/4pm.- Audit Commission: Mazars as External auditor 2012 / 2013.

– Kompan: The great outdoors.

– Clerks & Councils Direct.

– Norfolk Playing Field Association: newsletter.       

Public Participation finished at 19.41. Suspension of Standing Orders took place between 20.30 and 20.40 with one member of the public leaving.

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