2012 April 24

THESE ARE DRAFT MINUTES AND MAY BE AMENDED DURING THE NEXT MEETING

MINUTES OF THE MEETING HELD ON TUESDAY 24 APRIL 2012 AT THE QUEEN ELIZABETH HALL, WORSTEAD

PRESENT: Cllrs. S. Cole (Chair), D. Howes, G. Paterson, K O’Hara, C. Rance, S. Harris, J. Bacon, R. Barrett.

APOLOGIES: Cllrs. Henderson (other engagement), PCSO Collyer (rest day)

ALSO PRESENT: Mr. G. Williams (District Cllr) 1 Member of the Public.

Clerk: J. Gardner.

ACCEPTANCE OF THE APOLOGIESResolution: Cllr. Henderson’s apology was accepted.

TO CONSIDER APPROVAL OF THE MINUTES OF THE MEETING OF 27.03.2012: Proposal to accept the minutes as a true record was made by Cllr. Barrett, seconded by Howes. All agreed. Resolution: Minutes were accepted as a true record, duly signed by Chairman Cole.

DECLARATION OF INTEREST IN ITEMS ON THE AGENDA,  if any: None.

MATTERS ARISING from the minutes 27 MARCH 2012 (for information only):

The Clerk will meet with Victory Housing Trust about allotments on 25.04.2012.

FINANCES:

TO CONSIDER APPROVAL OF THE STATEMENT OF ACCOUNT AND PROPOSED STATEMENT OF ACCOUNT FOR 2012 / 2013: Resolution: both statements were agreed to.

TO CONSIDER AND RESOLVE WHETHER TO MAKE THE FOLLOWING PAMENTS:

1: Norfolk Ass. For Local Councils: renewal membership £ 161.78

2: Norfolk RCC: renewal membership: (voting) £25.00 (non- voting) £ 15.00

3: Local Council Review: renewal subscription £  27.00

4: Norfolk Playing Field Association: renewal membership £ 25.00

Resolution: Items 1 and 4 were accepted, agreed to pay £15.00 for item 2 and cancel item 3.

TO CONSIDER AND RESOLVE WHETHER TO ALLOW FOR £150.00 CASH: Resolution: This was agreed to.

TO CONSIDER AND RESOLVE AMOUNT FOR DONATION TO CHOSEN CHARITY, letters received during 2011/2012 (agreed in April 2011 see 11.022e): Mr. Chapman was invited to choose a letter from the ones received: EACH was selected. A brief discussion took place about the amount. Resolution: it was resolved to donate £100.00 to EACH.

E: No information was available at the time of the meeting.

F: VAT refund from HMRC had been received, making a transfer unnecessary.

FINANCIAL CORRESPONDENCE: Received: £4.00 for Worstead Woven;  HMRC new tax codes for Clerk 2013 (540L) and VAT refund £ 919.49; Mazars: paperwork End of Year Accounts 2011 / 2012 (for May meeting): Ideas for using money: graveyard extension, footpath, benches.

Although not on the agenda, it was put forward the purchase the Olympic Torch (£199.00) to be on display in a cabinet in the Queen Elizabeth Hall. Resolution: this was agreed to. Clerk to contact Mrs. Robinson about procedure.

SUBCOMMITTEES:

Planning: (Cllrs. Harris, Howes, Barrett, Henderson):

TO CONSIDER AND RESPOND TO PLANNING APPLICATIONS RECEIVED BEFORE THE MEETING (NOT) ITEMISED:

Ref. PF/12/0411: Land at Meeting Hill: Erection of tack room and storage building: Resolution: no objections or comments.

DECISION BY NNDC: PERMISSION:

Ref.: PF/12/0121: Heinz Frozen & Chilled Foods, Station Road: Erection of extension to potato unloading bay and extension to acoustic screen.

Ref.: PF/12/0184: Adj. Brockley Farm, Station Road: Continued use of land for storage of haulage vehicle and trailers

Site visit: 26 April 2012 after 13.30: Solar Farm, Heath Road.

Leisure and Recreation: (Cllrs. Rance, Lowe and Barrett).

HISTORY WALKS: The team is waiting for a faculty from the Diocese to install the board with the maps. It will probably go near the flagpole, accessible for wheelchair users. The Parochial Church Council is in agreement with the project and at present all is funded via Mr. S. Ganther.

PLAYGROUND SIGNAGE: The signs are ready for installation, but a hole bore may be needed.

INSTALLATION OF “OLD” SLIDE: Sand for the mount was supposed to be delivered on 25.04, but bad weather has so far prohibited any progress.

Highways: No report.

Queen Elizabeth Hall: (Cllr. Harris): Cllr. Harris told all present that the Hall has £7,668.00 in the bank (£11,00.00 in Investment acct). The cost for hiring the Hall will increase by 4%. It will not get involved with the relocation of the bottle banks. The AGM will be on 15 May 2012. Compliments were passed on for the very enjoyable Quiz Night and excellent food.

PROGRESS REPORTS / CONSIDERATION/RESOLUTION OF ISSUES RAISED FROM THE FOLLOWING

WEAVERS MUSEUM: Cllr. Henderson and the Clerk set up a response which has been sent.

FOOTPATH PLAYING FIELD / STATION ROAD: Cllr. Henderson has met with M. Williams and will meet with Mr. Murphy from the Community Payback to get a team involved to improve the path.

MILESTONES: Chairman Cole had found and cleaned the one on Duckers Road, which has been damaged but can be repaired. A resident kindly offered an Ordnance Survey map from 1884. It also may be worth involving NNDC, NCC and Norfolk Records Office.

TO CONSIDER AND RESOLVE TO LAUNCH WEBSITE AND A MAY NEWSLETTER: The website has already gone live; this will be announced in the May newsletter which also will include the distribution of pollinator plant seeds, dog fouling, Queens Jubilee, the Annual Report and more.

MATTERS FOR DISCUSSION: (for information only)

ITEMS FOR NEXT AGENDA: (TUESDAY 22 MAY 2012 to include Annual Meeting of the Parish Council):

– History Walks; – Telephone kiosks; – Play Ground signage; – Handyman and Community Payback; –       Milestones; – Footpath; – Pollinator plants; – Funding for CETAG; – To discuss supporting Worstead School with their plans; – To create a team for a photographic production of our great History; – “General Power of Competence course for Clerk (£20.00)

Meeting finished at 21.30

REPORT OF THE PUBLIC PARTICIPATION AT THE MEETING HELD ON 24 APRIL 2012 IN THE QUEEN ELIZABETH HALL

12.04A PCSO COLLYER:

PCSO Collyer did not attend the meeting, due to rest days, but sent an email: 27 March – 24 April 2012: No crimes reported

CALLS MADE TO POLICE:- 4:

Grade A: 1 RTC damage only; Grade B: 1 Highway disruption; Grace C: 1 Suspect circumstances;  Grade D: 1.Complaint

12.04B HANDYMAN AND COMMUNITY PAYBACK:

Mr. Chapman has closed the holes in the hedge on Westwick Road with greenery.

The seats on the Fairstead may need further attention as nuts and bolts have come undone.

Mr. Chapman was thanked for his work.

Community Payback will paint the windows of the Queen Elizabeth Hall and tidy the playing field in time for the Festival. Cllr. Henderson will meet with their coordinator about improving the footpath to the Station.

12.04C

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REPORT FROM WORSTEAD C.o.E. SCHOOL (by Mr. Hedley, headteacher)

98 Children attend our School. It has its own “allotment plot” thanks to Cllr. Paterson: Each year group has an area for specific use. The School is also creating itself as a “Forest School”, with the great outdoors as a classroom, undertaking adventurous activities, learn skills of the country side: techniques to survive and cope. A member of Staff has been trained to deliver the principles of a “Forest School”, some facililties have already been created and are discussing using the pond and its surround with Mr. Paterson. As our confidence grows we hope to be selling our site and skills to other schools sow we can instruct them as is happening with our own children.

Speeding and Parking has been highlighted in the weekly newsletter and with the enlisting of the PCSO and her colleagues hope this will have an effect. It appears that parents are not the majority of offenders but rat run traffic. An initiative to produce signs with emotive slogans to slow down traffic is being run at present.

Queens Jubilee Celebration: Friday 01.06.12 13.15 – 15.15: On the Fairstead, for the whole school and staff, with parents attending later, Ladies Friendship Circle and Parish Councillors to receive an invite. – Small stage (farm trailer?) for performers; – An arch will be erected for the Queen to enter through, once she, with lady in waiting, arrives in a horse and carriage, walking to a throne and hand out commemorative medals to all children. Music throughout the programme, bunting, Union Jack. Mr. Hedley would like to plant a tree on the Fairstead as a commemoration. All will be provided by the School and safety measurers have been discussed with the PCSO, briefing for the School Community will take place.

Olympics: Having been unsuccessful for inclusion in the national event, the School will hold its own 4 consecutive relays (age related), with parents being encouraged to accompany the youngest reception age children. A safe area is being discussed and the Olympic flag will be flying.

Missing milestone this was already mentioned by the Chairman. The Heritage Trial: this has been postponed until next year.

Heritage museum: The headteacher visited a converted mill in Yorkshire with examples of weaving, farming equipment, clothing examples etc, where a reference was made to the connection with Worstead (spelled Worsted). He feels this could be duplicated in the village on a smaller scale, putting the village on the map.

Mr Hedley hopes that the School can be a central part of the community, with the School, Church, Parish Council, Village Hall and other amenities working together, supporting each other and create one unit and enrich the community we all serve.

Mr. Hedley thanked all for listening and he in turn was thanked for his contribution.

12.04D DOG FOULING:

A member of the public presented the Council with photographs of a dog fouling, but the owner not tidying up and wondered whether a dog bin should be placed there.

The path in question is not an official footpath, but people should clean up everywhere. An article to go on the newsletter.

12.04E DISTRICT /COUNTY COUNCILLOR:

County Cllr. Clarke: no information available.

District Cllr. Williams: Biodigester Scottow: He informed all present that a one way traffic management scheme has been set up to reduce the impact on the village involved.

Solar Farm Worstead: He will attend the site visit, which is intended for 26 April.

More solar farms are in the offing. He had not seen plans for fracking yet.

12.04F CORRRESPONDENCE:

– North Norfolk District Council: Leaflet John Sweeney Award for Environment 2012. – Glasdon: Information about bins. – Norfolk Rural Community Council: Signpost newsletter.- Norfolk Playing field Association: The Playing Field Newsletter and flyers

Public Participation finished at 20.28 with members of the public leaving.

 

 

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